Wed Oct 30, 2024 04:23 pm User: vannc 2025 Budget Report: dwr_bx_summary_next_year_rpt Vann Chounramany Budget Summary Report One Loudoun Neighborhood Association Inc Dept: 423 - Operating 2025 Budget - Final Assessment Income 4001 - General Common Assessments 859,668.13 4002 - Zone Assessments 84,992.00 4018 - Builder Assessments 148,009.56 4130 - Commercial Assessments 36,425.55 Total Assessment Income 1,129,095.24 Other Income 4400 - Room Rental Fees 10,000.00 4710 - Late Fees & Interest 2,800.00 4835 - Miscellaneous Income 0.00 4900 - Interest Earned - Operating Accounts 0.00 4910 - Interest Earned - Reserve Accounts 60,000.00 Total Other Income 72,800.00 Total Operating Income 1,201,895.24 Administrative 5035 - Architectural 15,000.00 5045 - Dues & Subscriptions 850.00 5070 - Master Association Fee 42,393.00 5090 - Office Supplies 9,000.00 5115 - Web Site Maintenance 3,000.00 5195 - Other Administrative Services 4,500.00 5210 - Printing & Copying 4,500.00 5215 - Postage 2,500.00 5399 - Education/Training Benefit 1,000.00 5445 - Insurance 29,000.00 6300 - Permits & Licenses 800.00 Total Administrative 112,543.00 Professional Services 5300 - Management Payroll Reimbursement 230,900.00 7000 - Audit & Tax Services 9,000.00 7015 - Management Reimbursements 3,000.00 7025 - Legal Services - Collections 8,000.00 7030 - Legal Services - General Counsel 5,000.00 7040 - Management Fees 70,704.00 Total Professional Services 326,604.00 Other Expenses 9832 - Consultant Expenses 1,000.00 Total Other Expenses 1,000.00 Total Operating Expense 440,147.00 Total Operating Net Income / (Loss)
761,748.24 Page 1 of 9

Wed Oct 30, 2024 04:23 pm User: vannc 2025 Budget Report: dwr_bx_summary_next_year_rpt Vann Chounramany Budget Summary Report One Loudoun Neighborhood Association Inc Dept: CENTRAL PK - Central Park & Amphitheatre 2025 Budget - Final Utilities 6000 - Electric Service 3,200.00 6025 - Water Service 2,400.00 6050 - Telephone Service 3,600.00 Total Utilities 9,200.00 Contracted Services 6100 - Grounds & Landscaping - Contract 61,887.00 6430 - Janitorial Services 4,200.00 6432 - Pet Waste 6,000.00 6434 - Pest Control 10,000.00 Total Contracted Services 82,087.00 Repair & Maintenance 5322 - Casual Labor 3,000.00 6110 - Landscape Repair & Maintenance 25,000.00 6199 - Landscape Other 15,000.00 6200 - Irrigation Repair & Maintenance 9,000.00 6515 - Building Repair & Maintenance 1,000.00 6545 - Electrical Supplies/Repair & Maintenance 5,000.00 6600 - General Repair & Maintenance 1,500.00 6620 - Other Building Costs 28,250.00 6640 - Lighting Supplies/Repair & Maintenance 500.00 6720 - Retention Pond Repair & Maintenance 3,800.00 6745 - Signage Repair & Maintenance 500.00 Total Repair & Maintenance 92,550.00 Other Expenses 9960 - Trails & Paths Expenses 0.00 Total Other Expenses 0.00 Reserve Contributions 9800 - Repair & Replacement Expenses 59,000.00 Total Reserve Contributions 59,000.00 Total Central Park & Amphitheatre Expense 242,837.00 Total Central Park & Amphitheatre Net Income / (Loss) (242,837.00)
Page 2 of 9

Wed Oct 30, 2024 04:23 pm User: vannc 2025 Budget Report: dwr_bx_summary_next_year_rpt Vann Chounramany Budget Summary Report One Loudoun Neighborhood Association Inc Dept: CLUBCOMMON - Clubhouse Common 2025 Budget - Final Contracted Services 6100 - Grounds & Landscaping - Contract 42,711.24 6432 - Pet Waste 2,000.00 6438 - Pool Management 86,000.00 6442 - Snow Removal Services 9,000.00 Total Contracted Services 139,711.24 Repair & Maintenance 5322 - Casual Labor 5,000.00 6110 - Landscape Repair & Maintenance 10,000.00 6200 - Irrigation Repair & Maintenance 2,000.00 6600 - General Repair & Maintenance 2,000.00 6700 - Pool Supplies/Repair & Maintenance 6,000.00 Total Repair & Maintenance 25,000.00 Other Expenses 9852 - Fences, Gates & Walls Expenses 1,500.00 9892 - Lighting Expenses 1,500.00 9960 - Trails & Paths Expenses 3,000.00 Total Other Expenses 6,000.00 Reserve Contributions 9800 - Repair & Replacement Expenses 51,000.00 Total Reserve Contributions 51,000.00 Total Clubhouse Common Expense 221,711.24 Total Clubhouse Common Net Income / (Loss) (221,711.24)
Page 3 of 9

Wed Oct 30, 2024 04:23 pm User: vannc 2025 Budget Report: dwr_bx_summary_next_year_rpt Vann Chounramany Budget Summary Report One Loudoun Neighborhood Association Inc Dept: CLUBHOUSE - Clubhouse 2025 Budget - Final Utilities 6000 - Electric Service 23,000.00 6005 - Gas Service 7,000.00 6025 - Water Service 12,000.00 6035 - Trash and Recycling Service 6,000.00 6050 - Telephone Service 19,000.00 Total Utilities 67,000.00 Contracted Services 6408 - Elevator Services 2,000.00 6414 - Fire Prevention & Protection 5,000.00 6424 - HVAC Services 5,000.00 6430 - Janitorial Services 30,000.00 6434 - Pest Control 1,200.00 6440 - Safety & Security 4,000.00 Total Contracted Services 47,200.00 Repair & Maintenance 6545 - Electrical Supplies/Repair & Maintenance 4,000.00 6600 - General Repair & Maintenance 5,000.00 6620 - Other Building Costs 1,000.00 6745 - Signage Repair & Maintenance 3,000.00 Total Repair & Maintenance 13,000.00 Professional Services 5300 - Management Payroll Reimbursement 62,000.00 Total Professional Services 62,000.00 Other Expenses 9804 - Access System Expenses 2,000.00 9950 - Social Activities Expenses 35,000.00 Total Other Expenses 37,000.00 Reserve Contributions 9800 - Repair & Replacement Expenses 71,000.00 Total Reserve Contributions 71,000.00 Total Clubhouse Expense 297,200.00 Total Clubhouse Net Income / (Loss) (297,200.00)
Page 4 of 9

Wed Oct 30, 2024 04:23 pm User: vannc 2025 Budget Report: dwr_bx_summary_next_year_rpt Vann Chounramany Budget Summary Report One Loudoun Neighborhood Association Inc Dept: COMDRIVE - Zone CD (Common Driveways)
2025 Budget - Final Assessment Income 4017 - Common Driveway Assessments Ltd 10,100.00 Total Assessment Income 10,100.00 Total Zone CD (Common Driveways) Income 10,100.00 Contracted Services 6442 - Snow Removal Services 5,000.00 Total Contracted Services 5,000.00 Repair & Maintenance 6600 - General Repair & Maintenance 0.00 Total Repair & Maintenance 0.00 Reserve Contributions 9800 - Repair & Replacement Expenses 5,100.00 Total Reserve Contributions 5,100.00 Total Zone CD (Common Driveways) Expense 10,100.00 Total Zone CD (Common Driveways) Net Income / (Loss)
0.00 Page 5 of 9

Wed Oct 30, 2024 04:23 pm User: vannc 2025 Budget Report: dwr_bx_summary_next_year_rpt Vann Chounramany Budget Summary Report One Loudoun Neighborhood Association Inc Dept: RA100 - Zone RA100 2025 Budget - Final Assessment Income 4002 - Zone Assessments 167,293.76 Total Assessment Income 167,293.76 Total Zone RA100 Income 167,293.76 Utilities 6000 - Electric Service 3,000.00 6035 - Trash and Recycling Service 36,000.00 Total Utilities 39,000.00 Contracted Services 6100 - Grounds & Landscaping - Contract 56,693.76 6299 - Irrigation System Contract 10,000.00 6432 - Pet Waste 2,500.00 6442 - Snow Removal Services 13,000.00 Total Contracted Services 82,193.76 Repair & Maintenance 6110 - Landscape Repair & Maintenance 10,000.00 6150 - Seasonal Color/Plantings 6,000.00 6600 - General Repair & Maintenance 1,000.00 Total Repair & Maintenance 17,000.00 Other Expenses 9892 - Lighting Expenses 3,000.00 9904 - Masonry & Brick Expenses 5,000.00 Total Other Expenses 8,000.00 Reserve Contributions 9800 - Repair & Replacement Expenses 21,100.00 Total Reserve Contributions 21,100.00 Total Zone RA100 Expense 167,293.76 Total Zone RA100 Net Income / (Loss)
0.00 Page 6 of 9

Wed Oct 30, 2024 04:23 pm User: vannc 2025 Budget Report: dwr_bx_summary_next_year_rpt Vann Chounramany Budget Summary Report One Loudoun Neighborhood Association Inc Dept: RB100 - Zone RB100 2025 Budget - Final Assessment Income 4002 - Zone Assessments 475,140.40 Total Assessment Income 475,140.40 Total Zone RB100 Income 475,140.40 Utilities 6000 - Electric Service 7,000.00 6035 - Trash and Recycling Service 90,854.40 Total Utilities 97,854.40 Contracted Services 6100 - Grounds & Landscaping - Contract 203,986.00 6299 - Irrigation System Contract 5,000.00 6432 - Pet Waste 4,000.00 6434 - Pest Control 400.00 6442 - Snow Removal Services 33,000.00 Total Contracted Services 246,386.00 Repair & Maintenance 5322 - Casual Labor 1,000.00 6110 - Landscape Repair & Maintenance 20,000.00 6600 - General Repair & Maintenance 500.00 Total Repair & Maintenance 21,500.00 Other Expenses 9892 - Lighting Expenses 1,000.00 Total Other Expenses 1,000.00 Reserve Contributions 9800 - Repair & Replacement Expenses 108,400.00 Total Reserve Contributions 108,400.00 Total Zone RB100 Expense 475,140.40 Total Zone RB100 Net Income / (Loss)
0.00 Page 7 of 9

Wed Oct 30, 2024 04:23 pm User: vannc 2025 Budget Report: dwr_bx_summary_next_year_rpt Vann Chounramany Budget Summary Report One Loudoun Neighborhood Association Inc Dept: RC100 - Zone RC100 2025 Budget - Final Assessment Income 4002 - Zone Assessments 254,614.64 Total Assessment Income 254,614.64 Total Zone RC100 Income 254,614.64 Utilities 6000 - Electric Service 5,000.00 6035 - Trash and Recycling Service 45,428.00 Total Utilities 50,428.00 Contracted Services 6100 - Grounds & Landscaping - Contract 84,986.64 6299 - Irrigation System Contract 2,000.00 6432 - Pet Waste 1,300.00 6442 - Snow Removal Services 30,000.00 Total Contracted Services 118,286.64 Repair & Maintenance 5322 - Casual Labor 900.00 6110 - Landscape Repair & Maintenance 20,000.00 6600 - General Repair & Maintenance 500.00 Total Repair & Maintenance 21,400.00 Other Expenses 9892 - Lighting Expenses 1,000.00 Total Other Expenses 1,000.00 Reserve Contributions 9800 - Repair & Replacement Expenses 63,500.00 Total Reserve Contributions 63,500.00 Total Zone RC100 Expense 254,614.64 Total Zone RC100 Net Income / (Loss)
0.00 Page 8 of 9

Wed Oct 30, 2024 04:23 pm User: vannc 2025 Budget Report: dwr_bx_summary_next_year_rpt Vann Chounramany Budget Summary Report One Loudoun Neighborhood Association Inc Dept: WESTVILL - West Village Square 2025 Budget - Final Assessment Income 4002 - Zone Assessments 11,937.36 Total Assessment Income 11,937.36 Total West Village Square Income 11,937.36 Utilities 6000 - Electric Service 500.00 Total Utilities 500.00 Contracted Services 6100 - Grounds & Landscaping - Contract 6,437.36 Total Contracted Services 6,437.36 Repair & Maintenance 6110 - Landscape Repair & Maintenance 2,000.00 6600 - General Repair & Maintenance 200.00 Total Repair & Maintenance 2,200.00 Reserve Contributions 9800 - Repair & Replacement Expenses 2,800.00 Total Reserve Contributions 2,800.00 Total West Village Square Expense 11,937.36 Total West Village Square Net Income / (Loss)
0.00 Total Association Net Income / (Loss)
0.00 Page 9 of 9

Barn & Amphitheater Rental Contract 2025
 Neighborhood Association, Inc.
V.1 The Barn at One Loudoun 20450 Savin Hill Drive  Ashburn, VA 20147

This document constitutes a private rental agreement between the One Loudoun Neighborhood Association, Inc. (1LNA) and the Property Owner (Member) and is subject to terms and conditions contained in this agreement.

9:00am - 9:00pm Friday and Saturday*
 Rental time must include set-up and clean-up
$120.00/Hr (2-hour minimum)
Security Deposit: $1000.00 (1LNA Residents)/ $2000 (Condo Residents)
Maximum 100 Person Capacity Return to Catherine Miller, Asst. General Manager, [email protected] 703-723-4011 A signed agreement, insurance documentation, and payments must be received no later than two (2) weeks prior to the requested rental date. Rental dates may be booked up to one year in advance.

Reservation Information Rental Date:
 / /
Day of Week:

Sat Sun

Time Begin

 AM

 PM

Time End

 AM

 PM

Event Description &
Number of Guests

Hourly Rental Fee:

$ 120.00

Total Rental Fee:

$

Security Deposit Fee:
$ 1000/$2000

Check Number(s):

Please make check payable to ‘One Loudoun Neighborhood Association’ 44605 Russell Branch Pkwy, Ashburn, VA 20147 Cashier’s Check Info:

Member Information

Today’s Date:
 / /
Property Owner Name:

Address:

Ashburn, Virginia 20147 Telephone/Cell:
( )
Email Address:

Credit Card Payment (a 3.0% fee will be added to all, swiped credit card transactions and a 3.7% fee will be added to all manually entered credit card transactions)

Property Owner Signature:

Management Signature:

Rental of the Barn and Amphitheater at One Loudoun does not include use of the Club at One Loudoun. No smoking is permitted in the Barn building or on the Barn and Amphitheater property. No sale of alcohol beverages is permitted. Any violation of this contract may result in forfeiture of the Member Rental fee and/or Security Deposit Fee, and/or may result in a hearing before the Board of Directors for revocation of rental privileges and/or suspension of Association Member Use privileges.

1LNA and the Member Agree to the Following:
1. RENTAL TERM AND PAYMENT Member Initial__________

The Barn and Amphitheater at One Loudoun (hereinafter referred to as the “Barn”) is only available for reservation by One Loudoun Neighborhood Association (hereinafter referred to as “1LNA”) residential property owners for private, non-profit events. Political, religious, corporate, for-profit, or any event with compensation is not permitted. The 1LNA Board of Directors has priority use of the Barn for Association and community events.

Rental cost is $120.00 per hour, 2 hour minimum, Friday or Saturday only, between 9:00 a.m. – 9:00 p.m.
Because the Barn is located immediately adjacent to private homes, all attendees must immediately vacate the Barn area at the end of the reservation period. The Barn and grounds must be vacated by 9:00 p.m.
Persons who access the Facilities other than contracted rental hours will be deemed to be trespassing and are subject to prosecution or other sanctions pursuant to the enforcement procedures in Policy Resolution No. 5.

In the event the full rental payment is not received 30 days prior, the rental will be automatically cancelled. Accepted forms of payment include Personal Check, Money Order, and Cashier’s Check payable to the One Loudoun Neighborhood Association and Credit Cards (Visa, MasterCard & American Express). There shall be no fees for the cancellation of an event due to inclement weather. Cancellation within 30 days of the rental date will incur the loss of the total rental fee. Security deposit will be refunded. Cancellation must be received in writing. If a change in time to your rental is needed, you will need to notify us in writing 72 Hrs. before your rental date. The clubhouse attendant has no authority to grant an extension before or after the hours already requested in your rental.

2. SECURITY DEPOSIT FEE Member Initial__________

A Security deposit fee of $1000.00 (1LNA) or $2000.00 (Condo) is required per event. Payment of the full Security Deposit fee is due at time of reservation and contract signing. Accepted forms of payment include Personal Check, Money Order, and Cashier’s Check payable to the One Loudoun Neighborhood Association and Credit Cards (Visa, MasterCard & American Express).

The Security Deposit will be held by 1LNA Management until such time as it is determined the Barn has been returned to 1LNA broom clean, bathrooms/hard surfaces/tables and chairs disinfected, and with no damages. The Member is responsible for cleaning after the use of the Barn according to the attached
“Rules for Use.” The Barn will be inspected by 1L Management after the rental term and the Security Deposit will be mailed to the Member named on the Rental Contract within 5 business days of satisfactory inspection.

Forfeiture of Security Deposit:
Refund of Security Deposit will be made only after satisfactory inspection of the Barn has been completed.

A Member will forfeit their Security Deposit for any breach of this contract, including but not limited to:
•
Exceeding the rental hours specified in the contract. This includes arriving before the start time, staying beyond the rental end time, or entering the Barn at any time outside the rental time.
•
Barn must be vacated by 9pm (Friday & Saturday). If a Member and/or Member’s guest does not vacate the building by these times, the entire security deposit will be forfeited and the Member risks not being permitted to rent One Loudoun’s facilities for a period of six months, after the scheduled event.
•
Failure to clean the premises in accordance with the attached “Rules of Use”. A portion of the security deposit will be charged.
•
Key duplication.
•
Damage to the Barn interior or exterior including the stage, lawn or irrigation system by a Member and/or Member’s guests. Should the cost to repair damages by a member or their guests exceed the security deposit amount, the balance is due and payable within 15 days of certified mail notice from 1L Management. If the balance is not paid within 15 days of notice, the debt will become a lien against the Member’s lot.
•
The Barn must be vacated at the end of the rental period. 1LNA reserves the right to contact the Loudoun County Sheriff’s Department and/or 1L Town Center security for assistance.

3. KEYS Member Initial__________

The Barn key is available for pick up by arrangement with 1LNA management. The Member may not give the key to any other person or organization and keys may not be duplicated. The key must be returned to 1LNA management no later than 12:00pm on the Monday following the rental.

4. ASSIGNMENT OF CONTRACT Member Initial__________

This contract may not be assigned to any other person or organization nor may a Member rent this facility on behalf of a non-member, group, or organization. The Member must be present on the premises for the entire rental period. Pre and Post inspections must be conducted by the Homeowner with a member of the staff. This cannot be assigned to another person on the Homeowner’s behalf.
Homeowner’s must be included/present for all discussions in regards to the rental (set-up/clean-up, catering, vendors, etc.)

5. SECURING THE PREMISES AFTER RENTAL PERIOD Member Initial__________

The Member is responsible for securing the Barn at the end of their rental according to the “Rules for Use.”
Any interior damage or vandalism that occurs as a result of a Member’s failure to properly secure the building will become result in forfeiture of the Security Deposit. 1LNA reserves the right to collect from the Member for all damages, including but not limited to repairs and legal fees, that result from the Member’s failure to secure the facility.

6. UTILITIES AND CONSUMABLES Member Initial__________

1LNA will provide all necessary water, sewer, gas and electricity for the Barn at the Association’s expense during the rental period. The Member agrees that at all times the use of such services will comply with all applicable laws, ordinances, rules and regulations, and will not undertake any activities that may exceed the capacity of the mains, feeders, ducts, and or conduits bringing service to the Barn. Notwithstanding the foregoing, 1LNA will not be liable for any interruption in the provision of services beyond its control or for any damages to the Members personal property resulting from use.

1LNA will provide restroom consumables including hand soap, paper towels, and toilet tissue.
*The Barn is not a heated building. The bathrooms are not available in November – March, as the water is turned off and the building is winterized.*

7. SECURITY Member Initial__________

The Member acknowledges the presence of video surveillance as a resource to ensure the safety of Members and the 1LNA property

8. INDEMNIFICATION Member Initial__________

The Member agrees that it shall indemnify and defend 1LNA and hold it harmless from any liability, suit, action, claim, demand, loss, expense (including, without limitation, attorney fees), or cost of any kind or nature of, or connected in any way to, or with, the Member or guests use of the facility, the execution of this Contract, or any injury, loss or damage to any person or property on the premises during the rental time period. The Member shall provide a copy their homeowner’s certificate of insurance listing the 1LNA as an additional insured on the members homeowners insurance policy or a Special Event Coverage Policy at the time of reservation. Liability coverage must be in the amount of one million dollars. Any vendors providing services for an event must provide a Certificate of Insurance no later than 14 business days prior to the event.

9. MISCELLANEOUS Member Initial__________

This agreement is not an interest in real estate, but an agreement for rental of the Barn and Amphitheater.
In the event that 1LNA breaches its obligations under this agreement, the parties agree that 1LNA’s liability shall be limited to the amount of the Rental Fee paid and the Security Deposit paid. The term “Member” refers to the person or persons named on the deed to a property located in One Loudoun.

Any violation of this contract may result in forfeiture of the Member Rental fee, Security Deposit Fee, and/or a hearing before the Board of Directors for permanent revocation of rental privileges and/or suspension of Association Member Use privileges.

10. ENTIRE AGREEMENT Member Initial__________

This agreement along with the “Rules of Use” incorporated herewith, constitute the entire agreement between the parties. The Member agrees to all rules and regulations as outlined in “Rules for Use” attached to this rental agreement.

RULES FOR USE
ONE LOUDOUN NEIGHBORHOOD ASSOCIATION, INC.
BARN AND AMPHITHEATER
BARN MUST BE VACATED BY 9PM (FRIDAY & SATURDAY).
*The Barn is not a heated building. The bathrooms are not available in November – March, as the water is turned off and the building is winterized.*

1. The maximum capacity of the Barn is 100 persons.
2. Rental of the Barn includes the building and the concrete area. The grassy field is not part of the rental and Members are not permitted to set-up in this area. Utilizing the field will result in a $500 deduction to the entire deposit.
3. No vehicles at any time are permitted on the Barn asphalt, concrete stage or lawn.
4. Parking is available in the Clubhouse parking lot, parking garage and commercial area. No parking is permitted on the residential streets and alleys (i.e. Savin Hill Dr., Stepney Dr., Wellsboro Dr., Yarmouth Dr., etc.). Violation of the parking restriction will result in a $500 deduction to the security deposit.
5. The Member agrees that he/she, their guests and invitees shall abide by the rules, terms and conditions of this contract.
6. The Member agrees that he/she will provide adequate supervision for guests and invitees during the rental period, including adult and/or parental supervision of any persons under the age of eighteen (18).
7. Inflatables are not permitted to be set-up on the Association property.
8. No open flames are permitted except birthday cake candles and sterno chafing dish/container food warmers and grills on the asphalt 15 feet away from the Barn.
9. No alcohol may be sold on the premises.
10. Sales and/or marketing on the premises is prohibited.
11. No smoking is permitted in the Barn building or on the Barn and Amphitheater property.
12. No nails, tacks, tape, adhesives, or adhesive substances may be placed on the walls, beams, framing, or window surfaces.
13. Notify Management if auxiliary lights or sound equipment are contemplated. All vendor services must be disclosed to management and a Certificate of Insurance must be provided no later than 14 business day prior to the event.
14. All trash must be immediately removed at the end of the rental period.
15. The premises must be left broom clean and disinfected, including but not limited to:
a. Wipe up any spills.
b. Wipe down all chairs and round tables.
c. Remove ALL party decorations (balloons, streamers, etc.), equipment, and rental/personal items from the rental space. Failure to remove items will result in forfeiture of the entire deposit.
d. Ensure bathroom toilets are flushed and trash is in the receptacles.
e. Bag all trash and take to the dumpster located in the Clubhouse parking lot. Trash bags and loose trash must not be left on the ground next to the dumpsters. Failure to dispose of trash properly will result in a $100.00 deduction from the security deposit.
16. Facility must be left secured.
a. Turn off all lights and fans.
b. Close and lock all windows and doors including restrooms.

Your cooperation in keeping the Barn and vicinity in good condition is important and appreciated!

The undersigned agrees to all terms and conditions in the Rules for Use.
Member Name (Print):

Member Signature:

Date:

______

Any violation of this contract may result in forfeiture of the Member Rental fee, Security Deposit Fee, and/or a hearing before the Board of Directors for permanent revocation of rental privileges and/or suspension of Association Member Use privileges.

PRE AND POST INSPECTION FORM

ITEM
PRE-USE CONDITION
POST-USE CONDITION
East/West Doors

Front Barn Doors

Windows

Men’s Bathroom/Mirrors

Women’s Bathroom/Mirrors

Water Fountains

Lights

Fans

Floor/Concrete Pad

FACILITY INSPECTION CONDITION:

COMMENTS:

________________________________________________________________________________
________________________________________________________________________________

Pre-Use Inspection Conducted by: ___________________
Date: ____________________

Agreed Upon By Contract Holder:
___________________
Date: ____________________

Post-Use Inspection Conducted by: ___________________
Date: ____________________

Agreed Upon By Contract Holder:
___________________
Date: ____________________

DATE OF EVENT:
DEPOSIT:
REPLACEMENT/REPAIRS:
TOTAL REFUND:

*Pre and Post inspections must be conducted by the Homeowner with a member of the staff. This cannot be assigned to another person on the Homeowner’s behalf.

Cancellations and Changes:

Any request for time and date changes or cancellations must be done in writing.

Cancellations 30 days prior to rental date: No financial penalty.
Cancellations WITHIN 30 days of the rental date: Renter forfeits security deposit.
Cancellations WITHIN 14 days of the event: Renter forfeits BOTH rental payment and security deposit.

Date changes 14 days prior to the rental date: No financial penalty. Changes may be made based on availability within the same calendar year.
Date Changes WITHIN 14 days of the event: Not permitted. Renter forfeits BOTH rental payment and security deposit.

Time change requests must be made in writing, and confirmed by management, within 72 hours of the event date.

Cancellations due to inclement weather: No financial penalty.

Member Initial__________

One Loudoun Neighborhood Association, Inc. Bylaws 1

Bylaws of One Loudoun Neighborhood Association, Inc.

TABLE OF CONTENTS
Article I : Plan of Ownership................................................................................. 1 Article II: Meetings of the Neighborhood Association......................................... 1 Article III: Board of Directors................................................................................. 3 Article IV: Officers ................................................................................................... 8 Article V: Operation of the Property..................................................................... 9 Article VI: Insurance.............................................................................................. 10 Article VII: Mortgagee Rights................................................................................ 10 Article VIII: Miscellaneous....................................................................................... 11

One Loudoun Neighborhood Association, Inc. Bylaws 1 ARTICLE I

PLAN OF OWNERSHIP
Section 1.1 Applicability. These Bylaws provide for the governance of One Loudoun Neighborhood Association, Inc., a Virginia nonstock corporation (the “Neighborhood Association”). Capitalized terms used herein without definition shall have the meanings specified for such terms in the One Loudoun Residential Declaration made by MMS One Loudoun Center, LLC, recorded in the Clerk’s Office of the Circuit Court of Loudoun County, Virginia, as the same may have been or may hereafter be amended or supplemented from time to time (the “Residential Declaration”) or in the Articles of Incorporation.
Section 1.2 Compliance. Every Member and all those entitled to occupy a Parcel under the Residential Declaration or any portion thereof shall comply with these Bylaws.
Section 1.3 Office. The principal office of the Neighborhood Association shall be located at 8401 Greensboro Drive, Suite 300, McLean, VA 22102, or at such other place as may be designated from time to time by the Board of Directors (the “Board”).
Section 1.4 Composition; Performance of Responsibilities. The Neighborhood Association shall consist of all of the Members acting as a group in accordance with the Residential Declaration and Articles. Except as to those matters that the Residential Declaration and Articles or applicable law specifically require to be decided by the vote of the Neighborhood Association, the responsibilities of the Neighborhood Association shall be performed by the Board or the Managing Agent, if any, as more particularly set forth in Article III of these Bylaws.
ARTICLE II

MEETINGS OF THE NEIGHBORHOOD ASSOCIATION
Section 2.1 Annual Meetings. The annual meeting of the Neighborhood Association shall be held during the month of May of each year or on such other date within the same calendar year as may from time to time be established by the Board.
Section 2.2 Place of Meetings. Meetings of the Neighborhood Association shall be held at the principal office of the Neighborhood Association or at such other suitable place as may be designated by the Board.
Section 2.3 Special Meetings.
(a)
The President shall call a special meeting of the Neighborhood Association if so directed by resolution of the Board or upon a petition signed and presented to the Secretary by at least ten percent (10%) of the Members. The Founder may also call a special meeting of the

One Loudoun Neighborhood Association, Inc. Bylaws 2 Neighborhood Association during the Period of Founder Control as defined in the Articles. The notice of any special meeting shall state the time, place and purpose thereof. No business shall be transacted at a special meeting except as stated in the notice.
(b)
Following each point in time as set forth in Section 6.1 of the Articles as shall entitle the Members to elect additional Class A Director(s), notice shall be given of a special meeting of the Members of the Neighborhood Association at which an appropriate number of Class B Directors shall resign, and the Members shall thereupon elect additional Class A
Director(s).
Section 2.4 Notice of Meetings. The Neighborhood Association shall mail or personally deliver to each Member a notice of each annual or regularly scheduled meeting of the Neighborhood Association at least fourteen (14) days but not more than sixty (60) days prior to such meeting, stating the time and place thereof. Notice of any other meeting shall be sent at least ten (10) but not more than sixty (60) days prior to such meeting, stating the time, place and purpose thereof. Notwithstanding the foregoing, notice of any meeting at which there shall be voted upon any amendment to the Articles, a plan of merger, a proposed sale of assets pursuant to Section 13.1-900 of the Virginia Code or the dissolution of the Neighborhood Association shall be given as required by Section 13.1-842 of the Virginia Code. The mailing or personal delivery of a notice of meeting in the manner provided in these Bylaws shall be considered service of notice.
Section 2.5 Adjournment of Meetings. If at any meeting of the Neighborhood Association a quorum is not present, Members holding a majority of the voting rights who are present at such meeting in person or by proxy may adjourn the meeting to a time not less than forty-eight (48) hours after the time the original meeting was called.
Section 2.6 Voting. Voting at all meetings of the Neighborhood Association shall be on the basis set forth in the Residential Declaration and Articles. Where the ownership of a Parcel is in more than one Person, the Person who shall be entitled to cast the vote appurtenant to such Parcel shall be the Person named in a certificate executed by all of the Owners of such Parcel and filed with the Secretary or, in the absence of such Person from the meeting, the Person entitled to cast the vote appurtenant to such Parcel shall be the Person owning such Parcel who is present. If more than one Person owning such Parcel is present, then such vote shall be cast only in accordance with their unanimous agreement. Such certificate shall be valid until revoked by a subsequent certificate similarly executed. Except where a greater number is required by law or the Residential Declaration or Articles, the affirmative vote of the Members holding more than one-half of the aggregate voting interests present in person or by proxy at a Duly Called Meeting (“Majority of Members”) are required to adopt decisions (on those issues on which Members vote) at any meeting of the Neighborhood Association. If the Founder or its designated entities own or hold title to one or more Parcels, the Founder or its designated entities, as applicable, shall have the right at any meeting of the Neighborhood Association to cast the votes to which such Parcels are entitled. The Founder shall not be

One Loudoun Neighborhood Association, Inc. Bylaws 3 required to disqualify itself in any vote which may come before the Neighborhood Association upon any management contract or other agreement, lease or matter between the Founder and any individual, partnership, corporation or other entity having an identity of interest with the Founder or the Neighborhood Association.
Section 2.7 Proxies. A vote may be cast in person or by proxy. Proxies shall be duly executed in writing by one with authority to execute deeds pursuant to the requirements of Section 13.1-847 of the Virginia Code and must be filed with the Secretary before or at the appointed time of the meeting. Such proxy shall be deemed revoked only upon actual receipt of notice of revocation by the person presiding over the meeting from any Person or entity with respect to which the vote is cast. Except with respect to proxies in favor of a Mortgagee, no proxy shall in any event be valid for a period in excess of eleven (11) months after the execution thereof and, in any event, any proxy (other than those in favor of a Mortgagee) shall terminate automatically upon the adjournment of the first meeting held on or after the date of the proxy.
Section 2.8 Quorum. Except as may otherwise be provided in these Bylaws or in the Residential Declaration or Articles, the presence in person or by proxy of Members holding ten percent (10%) of the aggregate voting interests shall constitute a quorum at all meetings of the Neighborhood Association.
Section 2.9 Conduct of Meetings. The President shall preside over all meetings of the Neighborhood Association, and the Secretary shall keep the minutes of the meeting and record in a minute book all resolutions adopted at the meeting as well as a record of all transactions occurring thereat. The President may appoint a person to serve as parliamentarian at any meeting of the Neighborhood Association. The then current edition of Robert’s Rules of Order shall govern the conduct of all meetings of the Neighborhood Association when not in conflict with the Residential Declaration or Articles or applicable law.
ARTICLE III

BOARD OF DIRECTORS
Section 3.1 Number. The affairs of the Neighborhood Association shall be managed under the direction of its Board. The number of persons comprising the Board shall be as set forth in the Articles.
Section 3.2 Nomination of Directors. Except with respect to the directors appointed by the Founder, nominations for election to the Board may be made by a nominating committee established by the Board. Directors to be elected by the Members may also be nominated from the floor.
Section 3.3 Election of Directors. Directors shall be elected or appointed in the manner provided in the Articles. Except as otherwise provided in the Articles and except as provided in subsection 2.3(b) above, Class A Director(s) shall be elected at the annual meeting of

One Loudoun Neighborhood Association, Inc. Bylaws 4 the Neighborhood Association. The candidate(s) for Class A Director receiving the most votes shall be elected. Class A Directors shall serve until the second annual meeting following their election. Elections for Class A Directors shall be by ballot of the Members.
Section 3.4 Removal of Directors. Class A Directors may be removed in the manner provided in the Articles. A Class A Director whose removal has been proposed shall be given at least seven (7) days notice of the time, place and purpose of the meeting and shall be given an opportunity to be heard at the meeting at which a vote is to be taken on his removal.
Class B Directors may be removed at any time, with or without cause, by the Founder.
Section 3.5 Powers and Duties. The Board shall have all of the powers and duties necessary for the administration of the affairs of the Neighborhood Association and may do all such acts and things as are by applicable law or the Residential Declaration or Articles required to be exercised and done by the Neighborhood Association. If applicable, the Board may from time to time elect to have the Neighborhood Association treated as a “homeowner’s association” within the meaning of Section 528 of the Internal Revenue Code of 1986, as amended. The Board shall have the power to designate those officers authorized to provide statements and waivers to Members as may be desirable or required pursuant to the Residential Declaration or by law. The Board may delegate to one of its members or to a person employed for such purpose the authority to act on behalf of the Board on such matters relating to the duties of the Managing Agent (as defined in Section 3.6), if any, which may arise between meetings of the Board as the Board deems appropriate. In addition to the duties imposed by these Bylaws or by any resolution of the Neighborhood Association that may hereafter be adopted, the Board shall on behalf of the Neighborhood Association:
(i)
Prepare an annual budget pursuant to the Residential Declaration.
(ii)
To the extent permitted by the Residential Declaration, make Assessments to defray the costs and expenses of the Neighborhood Association including reserves if established, establish the means and methods of collecting such assessments from the Members and establish the period of the installment payments of the Assessments.
(iii)
Contribute through Assessments to the operation, care, upkeep, maintenance and servicing of the Neighborhood Commons and for such other real estate which the Board determine to be in the best interests of the Neighborhood Association to maintain (such as, for example but without limitation, signage or lighting and landscaping of and additional snow removal on public rights of way).
(iv)
Provide for the operation, care, upkeep, maintenance and servicing of the parks, recreational facilities and swimming pool, community buildings, private roads, alleys and sidewalks, and other facilities of the Neighborhood Commons.
(v)
Designate, hire and dismiss the personnel necessary for the management, maintenance, modification, operation, repair and replacement of the private roads, alleys

One Loudoun Neighborhood Association, Inc. Bylaws 5 and sidewalks, and other facilities of the Neighborhood Commons, and, where appropriate, provide for the compensation of such personnel and for the purchase of equipment, supplies and material to be used by such personnel in the performance of their duties.
(vi)
Use commercially reasonable efforts to collect the Assessments against the Members, deposit the proceeds thereof in bank depositories designated by the Board and use the proceeds to carry out the functions and administration of the Neighborhood Association.
(vii)
Enact and amend Rules and Regulations from time to time; provided however, that no such Rules and Regulations so adopted shall be in conflict with the Residential Declaration.
(viii)
Open bank accounts on behalf of the Neighborhood Association and designate the signatories thereon.
(ix)
When determined by the Board to be prudent, use commercially reasonable efforts to enforce by legal means the provisions of the Residential Declaration and the Rules and Regulations promulgated pursuant thereto. Without limiting the generality of the foregoing, the Board may suspend a Member’s rights to use facilities (other than access to a Parcel) and services provided directly through the Neighborhood Association and assess charges against any Member for any violation of the project documents or Rules and Regulations, subject to Section 55-513B of the Virginia Code.
(x)
Obtain and carry insurance as provided in the Residential Declaration and these Bylaws, the cost of which shall be covered by assessments.
(xi)
Pay the cost of all authorized services rendered to the Neighborhood Association and not billed to Members or otherwise provided for.
(xii)
Keep books with detailed accounts of the receipts and expenditures affecting the Neighborhood Association and the administration of the Neighborhood Commons, specifying the expenses of maintenance and repair of the Neighborhood Commons and any other expenses incurred. All books and records shall be kept in an accurate and organized manner.
(xiii)
Do such other things and acts not inconsistent with the Residential Declaration which the Board may be permitted to do under applicable law.
(xiv)
Enter into shared use and/or maintenance agreements.
(xv)
Establish such committees with such powers and authority (consistent with the Residential Declaration) as it shall from time to time deems appropriate.

One Loudoun Neighborhood Association, Inc. Bylaws 6 (xvi)
Make charitable contributions.
(xvii)
Prepare and submit to the appropriate governmental authority annual reports required by the State Corporation Commission and those required pursuant to the Virginia Property Owners’ Association Act.
(xviii) Borrow funds from banks or other reputable lenders.
(xix)
Grant easements over the Neighborhood Commons and take other actions consistent with ownership and management of real property.
Section 3.6 Managing Agent.
(a)
Employment of Management Agent.
The Board may employ for the Neighborhood Association a “Managing Agent” at a compensation to be established by the Board. Any agreement with a Managing Agent shall be for a term not exceeding five (5) years (exclusive of renewals with the consent of the Neighborhood Association and the Managing Agent at the time of expiration of the existing term) and shall by its terms provide that it is terminable for cause (default) if not cured within thirty (30) days.
(b)
Duties.
The Managing Agent shall perform such duties and services as the Board or the Residential Declaration shall authorize, which may include but are not limited to the duties listed in clauses (i), (iii), (iv), (v), (vi), (ix), (x), (xi), (xii) and (xiii) of Section 3.5 of these Bylaws.
The Board may delegate to the Managing Agent all of the powers granted to the Board by these Bylaws other than the powers set forth in clauses (ii), (vii), (viii), (xiv), (xv), (xvi), (xvii), (xviii) and (xix) of Section 3.5 of these Bylaws.
(c)
Standards.
The Board may impose appropriate standards of performance upon the Managing Agent.
Section 3.7 Vacancies. Vacancies in the Board shall be filled in the manner specified by the Articles.
Section 3.8 Organizational Meeting. The first meeting of the Board following the annual meeting of the Neighborhood Association shall be held within thirty (30) days thereafter at such time and place as shall be fixed by the Neighborhood Association at the meeting at which such Board shall have been elected, and no notice shall be necessary to the newly elected members of the Board in order to legally constitute such meeting, provided a quorum of the Board shall be present.

One Loudoun Neighborhood Association, Inc. Bylaws 7 Section 3.9 Regular Meetings. Regular meetings of the Board may be held at such time and in such place and manner as shall be determined from time to time by a majority of the directors. Notice of regular meetings of the Board shall be given to each director, by mail or telegraph or facsimile, at least three (3) business days before the day named for such meeting.
Notice shall also be published in accordance with Section 55-510.1 of the Virginia Code.
Section 3.10 Special Meetings. Special meetings of the Board may be called by the Founder (during the period when the Founder may appoint Class B Directors) or by the President on three (3) business days notice to each director, given by mail or telegraph or facsimile, which notice shall state the time, place and purpose of the meeting. Special meetings of the Board shall be called by the President or Secretary in like manner and with like notice on the written request of at least a majority of the directors. Notice shall also be published in accordance with Section 55-510.1 of the Virginia Code.
Section 3.11 Waiver of Notice. Any director may at any time, in writing signed by such director, waive notice of any meeting of the Board; and such waiver shall be deemed equivalent to the giving of such notice. Except in the circumstances described in Section 13.1867B of the Virginia Code, attendance by a director at any meeting of the Board shall constitute a waiver of notice by him of the time, place and purpose of such meeting. If all directors are present at any meeting of the Board, no notice shall be required and any business may be transacted at such meeting.
Section 3.12 Quorum of Board of Directors. At all meetings of the Board, at least one-half (1/2) of the directors shall constitute a quorum for the transaction of business; and the vote of a majority of the directors present at a meeting at which a quorum is present shall constitute the decision of the Board. If at any meeting of the Board there shall be less than a quorum present, those present may adjourn the meeting from time to time. At any such adjourned meeting at which a quorum is present, any business which might have been transacted at the meeting originally called may be transacted without fu...

2025 CLUB OPERATIONAL POLICY

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Table of Contents

Purpose 3 Membership Responsibility…
3 Membership Definitions.
3 Membership Eligibility.
3 Club Use Restrictions…
4 Operating Hours…
4 General Rules…
6 Reserved Use 7 Rental Procedures.
9 Pool Rules…
13 Tennis Court Rules…
17 Indoor Basketball Court Rules.
18 Exercise/Flex Room Rules…
18 Great Room Rental Agreement 21 Resident No Fee Rental Agreement 27 Exercise Flex/Room Rental Agreement 34 Resident Registration 40 Lessee Registration 42 Caregiver Registration 44
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I. PURPOSE
The purpose of the One Loudoun Neighborhood Association’s Club Operational Policy is to provide Policies and Procedures (P&P) for the enjoyment of the members and their guests. The Policy and Procedures manual is a living document, which will continue to evolve through updates and will expand or reduce as determined by the Board of Directors.
II. RESPONSIBILITIES
It is the responsibility for all members and their guests, as well as management and their staff as identified herein, to be familiar with, and abide by, Club Policies and Procedures at all times. Enforcement of P&P's is delegated by the Board to the General Manager, the designated Assistant General Manager and the designated Activities Director. Members and their guests will abide by all requests from the General Manager and staff at all times.
III. DEFINITIONS
1. Board of Directors - Decision-making authority is vested in a Board which is the governing body of the One Loudoun Neighborhood Association.
2. The Club - The physical structure of the clubhouse building which includes the outside porch deck located at 44605 Russell Branch Parkway.
3. Grounds - Grounds include the outdoor swimming pool, amphitheater/barn, Central Park, tennis courts, tot lots and parking lot.
IV. ELIGIBILITY TO USE THE CLUB RECREATIONAL FACILITIES
Persons eligible to use the Club & Grounds include the following:
1. All owners of record of homes in the One Loudoun Neighborhood Association (“The Club Members” or “Association Members”) and their immediate family, defined as spouses, their children under the age of 26, who reside with their parents and whose official address is the 2.
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same. Children who are residing in the home of a parent on a part-time basis due to custodial arrangements resulting from the legal separation or divorce of parents are eligible users. Owners of record must be registered with the Association prior to being eligible to use the Club and Grounds.
3. The lessee of record of a home in the One Loudoun Neighborhood Association and his or her immediate family, provided that the lease is a valid lease for a minimum term of six months and the lessor has designated the lessee as a beneficial user of the lessor’s Club Membership. During the period when a lessee is the designated user of a Club Membership, the lessor Member must continue to pay applicable assessments to the Association and may be permitted to continue use Club facilities subject to any applicable fees and use restrictions established by the Board of Directors of the Association. If a lot owner wishes to retain their Club Membership status and provide their lessee with membership privileges, a membership registration form must be filled out and signed by both the lessor and lessee. A lessee membership fee of $550 per year shall be paid to the Association to cover the Club operating expenses. The lessee will still have to pay additional for guests, programs and the like. The Board of Directors will establish a lessee membership fee annually.
4. Parents or Grandparents who officially reside with their children or grandchildren who are owners. Proof of residence, such as a driver’s license, is required.
5. Caregivers for the children of an owner and whom the lot owner has registered may use Club facilities when they bring the owners children who they supervise.
6. Condo owners within the One Loudoun Town Center & Business District Association.
7. Guests of Club Members, subject to any fees or conditions of use established by the Board of Directors of the Association from time to time.
8. The immediate family and General Manager, Assistant GM and Activities director (when not on duty) may access and use Club facilities.
I. RESTRICTIONS ON USE OF THE FACILITIES

Access to and uses of Club facilities are subject to the conditions detailed below:
1. The Club shall be accessible by residents during the following regular operating hours: Sunday 9am to 8pm Monday thru Saturday 9am to 10pm
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2. Club regular business hours are Monday thru Friday 9am to 5pm, excluding Federally recognized Holidays such as New Years Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Thanksgiving and Christmas.
3. Members must use their access fob to enter The Club. The Association will issue two access fobs per lot.
4. Members must accompany their guest(s) at all times.
5. Members shall not allow the use of their access fobs by a non-resident or guest.
6. Members under the age of 18 are not permitted to bring guests.
7. Use of Club facilities may be suspended for any Member, their immediate family and guests if the Member is more than sixty (60) days in arrears in the payment of assessments or other fees owed to the Association.
8. Use of Club facilities may be suspended for any Member, their immediate family and guests if a Member is determined by the Covenants Committee or the Board of Directors to have violated the Rules and Regulations of the Association, including any rules governing use of Club Facilities. Such suspension may only be imposed pursuant to the enforcement procedures set forth in Policy Resolution No. 5.
9. Access to and use of Clubhouse by guests of Members shall be subject to the payment (by the member) of any applicable fees and other conditions of use, which may be established by the Board of Directors from time to time. Guest fees are as follows:
a.
All day pass cost $5.00 per person per day.
b.
Each household will be issued 15 free pool guest passes at the beginning of each calendar year.
c.
Each household shall be permitted to bring no more than ten (10) guests per visit.
10. No person under the age of sixteen (16) is permitted access to the Club, swimming pools or tennis courts, (or club facilities) unless accompanied by a resident eighteen (18) years of age or older. This restriction may be reduced or waived in the case of any activity or program specifically for children under the age of sixteen (16), which is sponsored by or sanctioned by the Association.
11. The Association staff and Managing Agent are authorized to remove persons from any of Club facilities and to suspend use privileges for a period not to exceed thirty (30) days for actions which are in violation of facilities rules or which are detrimental to the peaceful use and 12.
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enjoyment of the facilities by other users or which endanger the safety and welfare of persons using the facilities. All such suspensions must be reported in writing to the Board of Directors and may include a recommendation for further sanctions subject to implementation of the enforcement procedures in Policy Resolution No. 5. All persons using the Club Facilities must have in their possession a valid Club facilities fob, guest pass or other user identification device prescribed by the Board of Directors and must display or surrender such identification device upon request by the Club staff, the Association’s Managing Agent or lifeguards employed by the Association.
13. Use of any portion of Club facilities is subject to legal occupancy limits established by Loudoun County.
14. The Board of Directors or Club staff may reserve any of Club Facilities for programs and activities sponsored by the Association, and, in so doing, limit access to the Facilities to those eligible to participate in said programs and activities. Specific rooms in the Club may also be reserved for private uses subject to applicable rules and fees established by the Board of Directors from time to time.
15. All members and guests should be aware that the interior and exteriors of the club are camera monitored 24 hours a day – except for the bathrooms – and that all the recordation is subject to monitoring by the GM, Board of Directors and Loudoun County Sheriff’s Office.
II. GENERAL RULES

1. The consumption of alcoholic beverages at the Club, and other Club Facilities is prohibited except for Association events approved by the Board of Directors and private reserved functions subject to conditions of use established by the Board of Directors. The sale of alcoholic beverages or charging of admission to events where alcoholic beverages are served is prohibited.
2. Dogs and other pets are not permitted at any of the Club Facilities except the dog park, with the exception of service animals.
3. Smoking is prohibited in the Club and Grounds.
4. The Club facilities may not be used for commercial purposes, including the sale of products. Fundraising for charitable purposes may be permitted with the approval of the Board of Directors, subject to any conditions established by the Board. Such activities will be approved on a case-by-case basis.
5.
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6.
No commercial advertisements may be posted or circulated in the Club or other Club facilities without the prior approval of the Board of Directors.
7. Bathing suits may only be worn in the swimming pool areas. Bathing suits may not be worn in other areas of the Club such as the indoor gymnasium, the flex/exercise room and the Great Room.
8. Access to Club facilities is limited to the posted hours of operation. Persons who access the facilities or remain in the facilities other than during posted hours of operation will be deemed to be trespassing and are subject to prosecution or other sanctions pursuant to the enforcement procedures in Policy Resolution No. 5.
III. RESERVED USE OF THE FACILITIES FOR PRIVATE FUNCTIONS

The Great Room, Meeting Room, Exercise/Flex Room and Barn may be reserved for the private use of Club Members and their guests, subject to availability and conditions of use established from time to time by the Board of Directors. Political, religious, corporate, forprofit, or any event with compensation is not permitted. First priority for the use of these facilities will be given to the Association for meetings of the Board of Directors, Association committees and activities sponsored by the Association. Otherwise, these facilities may be reserved for private uses on a “first-come, first- served” basis.
1. Eligibility to Reserve for Private Use The Great Room, Meeting Room, Exercise/Flex Room and Barn may be reserved for private use by any Association Member who is in good standing with the Association.
An Association Member in good standing is defined as a Member who (1) has no delinquency or unpaid charges, fees, or assessments on his/her account with the Association and (2) is not in breach or violation of any Association covenant, Bylaws provision, or rule. An Association Member who reserves any portion of the Recreational Facilities must be present at all times during the scheduled event and is responsible for any damage to the Club and the actions and conduct of guests.
2. Occupancy Limits All private uses of the Club facilities and Barn must conform to posted occupancy limits for the facilities.
3. Use of Kitchen 4.
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The kitchen may be used for the storage and serving of food, for warming of prepared foods, or the preparation of food items. Use of the kitchen is permitted only with the Great Room Rental agreement.
5. Pre-Use and Post-Use Inspections For all reserved uses of Club facilities and Barn, except by the Association’s Board of Directors, duly constituted Association committees, and designated Association sponsored activities, there will be a pre-use inspection of the Club facilities by the reserving applicant and a designated representative of the Association, and all defects within the space to be used will be noted on an inspection form.
Following the reserved use of Club facilities and Barn, a post-use inspection will be conducted by a designated representative of the Association to ascertain if any new damage has been sustained as a result of the reserving applicant's use of the Club facilities. The judgment of the Association’s designated representative or the Association’s managing agent in all decisions is final, with appeal to the Association’s Board of Directors.
Association representatives authorized to conduct pre-use and post-use inspections shall include Club staff, representatives of the Association’s managing agent, members of the Board of Directors, or any persons authorized by the Board of Directors to perform such inspections.
6. Limits on Times of Use All reserved use of Club facilities must end and the Club vacated no later than 10:00 PM Sunday through Thursday evenings, and 12:00 AM of the morning following Friday and Saturday evenings. The official permitted hours of reserved use may be changed by the Board of Directors from time to time. In addition, the Board of Directors may extend the hours of availability for Association sponsored events. The normal hours of availability of the Club for reserved use will be determined by annually by the Board of Directors.
There is a minimum two (2) hour time period requirement between events to allow for proper inspection of the Club and its facilities by the designated Association representative before the next scheduled event or function.
7. General Conditions of Use Any Association Member wishing to reserve the Club facilities and Barn for private use shall contact the General Manager or management staff to check availability for the requested date. A signed agreement, proof of insurance, and payments must be
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received at least two (2) weeks, but no more than twelve (12) months, prior to the requested date. The General Manager at the Manager’s discretion may make exceptions to the time limits. If the time slot
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is available, the General Manager will prepare and send the Club Rental Agreement or Barn (hereinafter "Agreement") application upon request to the applicant to be completed, signed, and returned for approval. The General Manager will reserve the time slot upon the receipt of the signed rental agreement and security deposit. The Agreement is non-transferable. Such Agreement shall be binding on the applicant (hereinafter "Agreement Holder"). Conditions of use are detailed below:
a. Except where such fees are incidental to Association sponsored activities, no admission nor any funds transfers which might be construed as admission fees whatsoever shall be collected for the use of the Club facilities and Barn by the Agreement Holder.
b. Any event or activity to be attended primarily by persons less than 21 years of age shall require attendance by a minimum of two chaperons who are a minimum of 21 years of age and whose names and signatures will appear on the Club or Barn Rental Agreement application. Chaperons are required at a rate of one (1) adult chaperon per ten (10) youths attending the event, or any portion thereof. As indicated in the application, the individuals whose names appear on the rental application must be present for the duration of the event. Absolutely no alcohol is permitted at such events.
c. All chairs, tables, and other furniture and equipment owned by the Association shall be returned to prior locations or proper storage areas following each reserved use, and under no circumstances shall chairs, tables, or other furniture or equipment belonging to the Association be removed from the Club or Barn.
d. If decorations, auxiliary lights, or sound equipment are contemplated for use during any of reserved time, the General Manager shall be notified at the time of reservation. The manager reserves the right to arrange for an inspection of the decorations or equipment to be used by a representative of the local Fire Department or by a licensed electrician. A fee to cover the cost of such inspection shall be levied against the Agreement Holder.
e. Absolutely no objects, such as nails, tacks, scotch tape, candles, or substances, which cause permanent damage, shall be placed on the walls, ceilings, or window surfaces. Any and all decorations shall be reasonably fireproof and shall be removed entirely immediately following the reserved use of the Club or Barn.
Under no circumstances shall any group make any structural or electrical alterations in the Club or Barn, except by written permission from the Association’s Board of Directors.
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f.
Paints, acids, and all other supplies and materials, which present a clear damage potential, are prohibited from the Club or Barn during times of reserved use.
g.
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h.
All refuse and personal property of the Agreement Holder(s) (as defined in Section IV, 7(d) of these Rules) and their guests and invitees shall be removed from the Club/Barn immediately following the reserved use of the Club/Barn.
i.
Each Agreement Holder shall be personally responsible for knowing the location of and proper use of the Club's fire extinguishers.
j.
A Loudoun County noise ordinance prohibits loud noise at any time, which might disturb the surrounding community, and the Agreement Holder is required to adhere to the requirements of this ordinance.
k. An agent or a representative of the Association is required to attend all events/ functions to secure the Club at the conclusion of a reserved function as appropriate.
l.
Smoking is prohibited in the Club/Barn.
8. Reservation Procedures a. Contact the General Manager or management staff to check availability for the requested date and time at least two (2) weeks but no more than six (6) months, prior to the requested date. If the time slot is available, The General Manager or management staff will prepare and send the Club/Barn Rental Agreement application (hereinafter “Agreement”).
b. The applicant shall sign the Agreement and return the document, along with the security deposit to the Manager. All payments shall be made in the form of a personal check, cashier’s check or money order payable to the “One Loudoun Neighborhood Association” within 30 days of the rental date.
c. The General Manager or management staff will then send the applicant a copy of the Agreement confirming the reserved date and time.
d. The Club facility or Barn shall be officially reserved when the Agreement Holder has delivered to the General Manager or management staff a signed Rental Agreement together with the security deposit payment and has received a copy of the Agreement confirming the reservation through signature of the managing agent's authorized representative. If a check does not clear the applicant’s bank due to insufficient funds or other reason, the event shall be canceled unless the applicant provides a money order, cashier’s check or check in the amount of the security deposit. If such payments are not e.
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received in accordance with these stipulations the reservation shall be canceled.
Such agreement shall be binding on the reserving resident ("Agreement Holder").
f.
Each Rental Agreement submitted to the Association for use of the Club facility or Barn shall be subject to review and approval by the General Manager and/or the Board of Directors. The Association reserves the right to review all requests for reserved uses of the Club/Barn and may deny any request if such use is deemed to put the Club/Barn, its property, or guests at unusual risk, or if such use of the Club/Barn is deemed to be contrary to the best interests of the Association.
g. The Applicant shall provide to the General Manager or management staff a copy of their homeowner’s certificate of insurance, listing the One Loudoun Neighborhood Association, Inc. as additional insured.
9. Sale of Alcohol Sale of alcohol in the Club/Barn is absolutel...

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# **Neighborhood Association**

**Architectural Standards and Design Guidelines**

**2025**

# **TABLE OF CONTENTS**

| NEIGHBORHOOD MAP | 6 |
|-----------------------------------------------------------------------------------------------------------------|----|
| OVERVIEW | 7 |
| OBJECTIVE | 7 |
| AUTHORITY | 8 |
| ONE LOUDOUN DESIGN REVIEW COMMITTEE | 9 |
| FINAL COMPOSITION OF THE DRC | 9 |
| CHANGES WHICH MUST HAVE REVIEW AND APPROVAL | 10 |
| REVIEW FEES | 10 |
| REVISION OF DESIGN STANDARDS | 11 |
| SCOPE | 11 |
| TREES | 12 |
| STANDARD FOR REVIEW | 12 |
| REVIEW PROCEDURE | 13 |
| NOTIFICATION, CONSTRUCTION, INSPECTION | 13 |
| COMPLETION | 13 |
| BUILDERS | 14 |
| LIABILITY | 14 |
| INDEMNIFICATION | 15 |
| ENFORCEMENT | 15 |
| TENANT VIOLATIONS | 16 |
| ADDITIONAL REMEDIES | 16 |
| APPROVALS | 17 |
| REVIEW CRITERIA | 17 |
| ALL INCLUSIVE SUBMISSION | 19 |
| COUNTY APPROVALS AND PERMITS | 19 |
| MISS UTILITY OF VIRGINIA | 19 |
| APPLICATION PROCEDURES | 20 |
| APPEALS PROCEDURE | 22 |
| AMENDMENTS TO THESE ARCHITECTURAL STANDARDS | 22 |
| NOTICES TO OWNERS | 23 |
| COMMON EXTERIOR IMPROVEMENTS, ALTERATIONS, AND MODIFICATIONS INFORMATION INCLUDING GENERAL COMMUNITY COMPLIANCE | 25 |
| A | 25 |
| Air Conditioning Units and Heat Pumps | 25 |
| Antennas (Satellite Dishes, Wireless Cable, Radio and TV Broadcast Antennas) | 25 |

| | Attic Ventilators and Turbines Awnings | |
|---|----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|----------------|
| В | | 25 |
| | Basketball Goals and Backboards | 25 |
| С | | 25 |
| | Cameras (Exterior) – NEW | 26<br>26<br>26 |
| D | | 29 |
| | Decks – EXCHANGE & SAVIN HILL NEIGHBORHOODS Deck Floor Coverings – REVISED Dog Houses and Dog Runs Doorbells – Video and Decorative Frames – NEW Doors (Front and Storm/Screen) – REVISED Driveways | 32<br>32<br>32 |
| Ε | | 33 |
| | Exterior Decorative Objects and Seasonal, Religious, and Celebratory Decorations – REVI Exterior Furnishings | 35 |
| F | | 35 |
| | Fences and Fence Gates – NORTHPARK NEIGHBORHOOD. Fences – EXCHANGE & SAVIN HILL NEIGHBORHOODS. Firewood – REVISED. Flagpoles. | 37<br>40 |
| G | | 41 |
| | Gazebos, Trellises, and Arbors – <i>REVISED</i> Garages Garage Doors Garage Sales – <i>REVISED</i> Generators | 42<br>42<br>42 |
| | Grills – REVISED | 42 |

| | Gutters and Downspouts | 42 |
|---|--------------------------------------------------------------------------------------------------------------------------------------------------------------------|----------------------------|
| Н | | 43 |
| | Home Businesses Hot Tubs and Spas (Prohibited in NORTHPARK NEIGHBORHOOD) House Numbers | 43 |
| I | | 45 |
| | Irrigation/In-Ground | 45 |
| L | | 45 |
| | Landscaping and Lawn Maintenance | 48<br>49 |
| M | | 50 |
| | Mailboxes | 50 |
| P | | 50 |
| | Painting and Staining Parking Rules Patios – NORTHPARK NEIGHBORHOOD Patios – EXCHANGE & SAVIN HILL NEIGHBORHOOD Personal Property Pets Play Equipment Pools | 50<br>52<br>54<br>54<br>54 |
| R | | 55 |
| | Rain Barrels and Cisterns (for Water Collection) | 55<br>55 |
| S | | 56 |
| | Satellite Dishes (Including Wireless Cable, Radio and TV Broadcast Antennas) – REVISED Security Bars | 56<br>57 |

| | Sheds | 57 |
|--------------------------------|----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|-----------------------|
| | Shared Driveways | 58 |
| | Shutters | 58 |
| | Siding | |
| | Signs – REVISED | |
| | Signs – Real Estate | |
| | Skateboard Ramps | |
| | Skylights – REVISED | |
| | Snow Removal | |
| | Sun Control Devices and Shade Structures – NORTHPARK NEIGHBORHOOD | |
| | Sun Control Devices & Shade Structures – ROKTH ARK NEIGHBORHOOD | |
| | Synthetic Lawn/Grass – REVISED | |
| | | |
| Т | | 63 |
| | Temporary Structures | 63 |
| | Trash Enclosures | |
| | Trash & Recycling Containers | |
| | , - | |
| V | | 65 |
| | | |
| | Vehicles and Vehicle Storage | 65 |
| | Vehicles and Vehicle Storage Vent Covers | |
| | <u> </u> | |
| W | <u> </u> | |
| W | Vent Covers | 66<br><b>66</b> |
| W | <u> </u> | 66 66 |
| W | Vent Covers | 66<br><b>66</b><br>66 |
| | Vent Covers | 66 6666 |
| ОТН | Walkways and Leadwalks Windows Window Treatments BER ALTERATIONS | 66 66666666 |
| OTH<br>OW | Walkways and Leadwalks Windows Window Treatments IER ALTERATIONS NERS DUTY TO MAINTAIN | 66666667 |
| OTH<br>OW<br>PET | Vent Covers Walkways and Leadwalks Windows Window Treatments JER ALTERATIONS NERS DUTY TO MAINTAIN CONTROL | 6666666767 |
| OTH<br>OW<br>PET<br>PRO | Vent Covers Walkways and Leadwalks Windows Window Treatments HER ALTERATIONS NERS DUTY TO MAINTAIN CONTROL PERTY MAINTENANCE GUIDELINES | 666666676767 |
| OTH<br>OW<br>PET<br>PRO<br>LAN | Vent Covers Walkways and Leadwalks Windows Window Treatments HER ALTERATIONS NERS DUTY TO MAINTAIN CONTROL PERTY MAINTENANCE GUIDELINES IGUAGE ERRORS, OMISSIONS, OR CONFLICTS | 6666676767 |
| OTH<br>OW<br>PET<br>PRO<br>LAN | Vent Covers Walkways and Leadwalks Windows Window Treatments HER ALTERATIONS NERS DUTY TO MAINTAIN CONTROL PERTY MAINTENANCE GUIDELINES | 666667676972 |

## <span id="page-5-0"></span>**NEIGHBORHOOD MAP**

**Standards apply to all neighborhoods, unless specifically noted.**

![](_page_5_Picture_3.jpeg)

#### <span id="page-6-0"></span>**OVERVIEW**

One Loudoun is a high-end, omni-use development of office, residential, retail, and hotel uses which creates an environment that is highly synergistic and attractive to businesses and residents alike. One Loudoun's design creates a walkable community developed around a vertically integrated mixed-use commercial district. This design give residents the opportunity to live, work and play all

within the borders of One Loudoun.

#### <span id="page-6-1"></span>**OBJECTIVE**

The objective of this Neighborhood Association document is to guide and assist all interested parties, including owners and members of the One Loudoun Architectural Design Review Committee (DRC), in maintaining and enhancing One Loudoun's carefully designed community environment.

![](_page_6_Picture_6.jpeg)

These design standards address residential lot and dwelling improvements and enhancements for which owners most commonly submit applications to the DRC, or in the absence of a Design Review Committee, to the Board of Directors. The specific objectives are:

- To increase owner awareness and understanding of the Covenants from which authority is granted for creating rules and use restrictions.
- To set forth requirements, procedures and other criteria that will assist owners in developing exterior alterations and improvements that are in harmony with the immediate neighborhood and community as a whole.
- To assist homeowners in preparing an acceptable application for an exterior addition, alternation or modification and minimize any delays in approval.
- To provide basic application submission information as it pertains to the One Loudoun Neighborhood Association architectural review processes.
- To relate exterior improvements within the Neighborhood Association to the open space of One Loudoun.

This document is primarily governed by the One Loudoun Master Association and its Design Standards as they may be amended from time to time. However, the Founder may also modify neighborhood architectural standards and processes independent of any changes to Master Association standards or processes.

These specific architecturalstandards and design review processes have been adopted by the Board of Directors of the One Loudoun Master Property Owners Association. This document will serve as a valuable reference source for owners and all owners are encouraged to familiarize themselves with its contents and to retain this document for future use.

#### <span id="page-7-0"></span>**AUTHORITY**

One Loudoun does not have a town government, rather the needs of Owners are addressed through the homeowner and business owner associations. In actuality, there are three (3) associations at One Loudoun, each with its own documents and authority to govern.

## • *One Loudoun Master Property Owners Association*

At the highest level is the One Loudoun Master Property Owners Association, also referred to as the *Master*, or *Master POA*. The Master POA is an umbrella organization to which both of the residential and business associations belong. The Associations, rather than the individual Owners of residential or commercial property in One Loudoun are the members of the Master POA.

![](_page_7_Picture_6.jpeg)

The Master POA is responsible for architectural control and review within One Loudoun, and may provide certain shared services for the community overall. The Master POA can also delegate some or all of this responsibility to the residential or commercial associations.

*Part IV: Architectural*

*Standards and Design Review* found within the One Loudoun Master Declaration speaks specifically to architectural control within the community as do the One Loudoun Design Guidelines.

The provisions of the Master Declaration are intended to facilitate completion of the Concept Development Plan, and allow One Loudoun to retain and coordinate its design principles as it matures.

## • *One Loudoun Neighborhood Association*

This association governs the residential property within One Loudoun and has responsibility for the management, maintenance, care, and operation of neighborhood commons including the recreation center and amphitheatre, private roads within the residential area, as well as paths, trails and other property within the residential areas.

## • *One Loudoun Town Center and Business District Association*

The Town Center and Business District Association, also commonly referred to simply as the *TC/BD*, has responsibility for meeting the special needs of commercial property throughout One Loudoun. The TC/BD is governed by separate document and architectural controls.

#### <span id="page-8-0"></span>**ONE LOUDOUN DESIGN REVIEW COMMITTEE**

In One Loudoun, a Design Review Committee will administer architectural standards and the design review process in a manner that is consistent with the Founder's overall vision as that vision informs and is melded into the community's vision of itself.

The One Loudoun Design Review Committee has at least five members and no more than seven members, with the number of members to be determined by the Founder. Until the Founder no longer owns any Parcel in One Loudoun, or until the Founder voluntarily assents, the DRC includes members who are appointed by the Founder and entitled to vote on all matters before the DRC. The Founder also has the right to appoint the chair of the DRC. The DRC serves at the pleasure of the Founder during the time that the Founder owns any Parcel in One Loudoun.

![](_page_8_Picture_6.jpeg)

The DRC may employ personnel or contract with

individuals or companies as necessary to assist in the review process. Professionals and staff may be paid reasonable compensation for serving on the DRC, as determined from time to time by the Founder or if the Founder no longer appoints the DRC, then the Boards of the Master POA. All members shall be compensated for reasonable expenses.

#### <span id="page-8-1"></span>**FINAL COMPOSITION OF THE DRC**

Within sixty (60) days after the date that the Founder no longer owns any Parcel in One Loudoun, or upon the Founder's voluntary assent, the Master POA shall appoint a new five- person DRC to replace the Founder-controlled DRC as nominated by the Master POA Members as follows: the Neighborhood Association and the Town Center Association shall each nominate two members of the DRC and the Associations shall alternate nominating the fifth member of the DRC. The initial nomination for the fifth member of the DRC shall be made by the Neighborhood Association. All members of the DRC shall serve two-year renewable terms. DRC members may be appointed for terms of less than two (2) years to allow for staggered terms on the DRC.

## <span id="page-9-0"></span>**CHANGES WHICH MUST HAVE REVIEW AND APPROVAL**

Within One Loudoun, all plans and specifications for construction or modification of any structure or improvement of the property (such as driveways, parking lots, fences, walls or walks or material landscaping element, such as trees or large shrubbery) must be reviewed and approved before construction. No construction may begin until approved by the DRC. Once construction begins, all construction must comply with the approved plans and specifications.

![](_page_9_Picture_3.jpeg)

**All uses of the property must comply to development plans as approved by the Declarant of One Loudoun**

These architectural standards and design review processes do not purport to be all inclusive of every potential change a lot owner may wish to make to their home or lot, nor does the compliance information cover every single issue that could arise. When a guideline is not available for the project being proposed, a complete application is required.

It is important to understand that approval is not limited to major alternations, but also includes such items as changes in exterior color and materials. Homeowners are also required to comply with all county, state, and federal guidelines pertaining to lot and dwelling improvements. Each application is reviewed on an individual basis.

There are no "automatic" approvals. For example, a homeowner who wishes to construct a patio identical to one already approved and constructed is still required to submit an application - and receive written approval before beginning construction.

One Loudoun is not, however, frozen in time. It's neighborhoods were not designed in a cookie cutter fashion. Each is meant to be unique and each will evolve and take on new characteristics after initial construction.

For instance, homes are enlarged to suit a growing family. A tree falls and must be replaced. Children clamorfor play equipment. A puppy requires a fenced yard. The questions and decisions surrounding any particular modification will can't be limited to just that of design; compatibility, similarity, disparity and other factors relating to adjacent properties must also be considered.

#### <span id="page-9-1"></span>**REVIEW FEES**

The DRC may set its review fees to cover all or part of the expected cost of its operation.

## <span id="page-10-0"></span>**REVISION OF DESIGN STANDARDS**

Other guidelines may be developed and approved by the Founder and made a part of the Design Standards. The DRC or Board of Directors may revise any part of the Design Standards from time to time for any of the following reasons:

- 1. To correct errors or resolve conflicts with governmental requirements or make changes that the DRC believes will better accomplish the objectives of One Loudoun;
- 2. To permit use of new materials or techniques for construction or landscape that are appropriate to One Loudoun; or
- 3. To recognize changing land use or market conditions over time, both from within and outside One Loudoun.

#### <span id="page-10-1"></span>**SCOPE**

Review for both new construction and for modification includes materials and color selection and selection and placement of any ornamentation or functional accessories, including the following:

- Materials and color selection for the main building and any outbuilding (including roof, doors, windows and trim);
- Landscaping, grading and any removal or substantial pruning of trees or plants;
- Privacy walls or other fences and gates, driveways, walks, patios and other ground surface materials;
- Antennas, satellite dishes or receivers, solar panels or other devices which are visible from outside the Parcel;
- Fountains, swimming pools, whirlpools or other pools, awnings, flower boxes, shelves, statues or other outdoor ornamentation and window coverings visible through the window;
- Signage of any type; and
- Permanent or semi-permanent play equipment, whether or not secured, such as tree houses, pools, basketball hoops, skateboard ramps and swing sets.

The listing of a category does not imply that such construction or use is permitted. Review is not required in order to repaint with originally approved paint and colors, or to replace the roof or other components with duplicates of those originally approved in the same materials.

![](_page_10_Picture_16.jpeg)

#### <span id="page-11-0"></span>**TREES**

The installation of Founder and Builder landscaping within One Loudoun comes at great expense and constitutes a significant proffered development obligation with Loudoun County. As such, any change to Founder or Builder landscaping can have unforeseen consequences, both short term, to the community.

As a result, the cutting, removal or intentional damage of existing trees (including excessive pruning or failure to use due care with equipment or when removing other trees permitted to be removed) is strictly regulated under the One Loudoun Concept Development Plan and the Proffers. All plans must comply with applicable drainage, water conservation, erosion control and storm water treatment requirements. Removal of trees in Tree Conservation Areas, as such may be established by the Founder and shown on the record plat for One Loudoun, shall be prohibited without special permission of the Loudoun County Urban Forester except as necessary to accommodate forest management techniques recommended by a professional forester or certified arborist to protect or enhance the viability of the forest canopy. Such forest management techniques may include, but are not limited to, pruning and the removal of vines, invasive species, trees uprooted or damaged by extreme weather conditions, and trees or limbs that are diseased insect-infested, dead, or considered a hazard to life or property. The prohibition against tree removal shall not be amended by the Founder or the Master POA without written approval from the County. Improper cutting, removal or intentional damage to existing trees is subject to charges plus a requirement that the tree be replaced with an approved species of comparable diameter, or, if approved by the DRC, a combination of trees totaling the diameter of the removed tree. Charges may be set by the DRC.

#### <span id="page-11-1"></span>**STANDARD FOR REVIEW**

Applications are approved based upon compliance with the Design Standards in effect at the time of the submittal, compatibility with surrounding Parcels and One Loudoun Commons and overall quality of design. The DRC has the sole and absolute ability to review and approve applications. Strict compliance with the Design Standards does not guarantee approval of an application. The DRC may require changes to a plan to improve its aesthetic appearance even if the design meets the technical requirements of the Design Standards. If the DRC rejects an application due to overall design quality despite compliance with the Design Standards, the DRC may make suggestions for improving the design.

The DRC may grant waivers from the Design Standards based on existing topographical or landscape conditions, existing trees, accessibility or architectural merit. Any such waiver must be in writing. Approval of a waiver does not constitute a precedent for other applications, and such requests may be arbitrarily denied.

## <span id="page-12-0"></span>**REVIEW PROCEDURE**

The DRC may establish forms and procedures for the review of applications, including review costs and fees, if any, to be paid by the applicant. The DRC may provide lists of approved materials and may allow for staff review and approval of routine or minor matters.

#### <span id="page-12-1"></span>**NOTIFICATION, CONSTRUCTION, INSPECTION**

The DRC s...

## ONE LOUDOUN NEIGHBORHOOD ASSOCIATION, INC. POLICY RESOLUTION NO. 5

#### (Due Process and Enforcement Procedures)

**WHEREAS**, One Loudoun Neighborhood Association, Inc. ("Neighborhood Association") was created pursuant to a Declaration ("Residential Declaration"), dated November 28, 2007, and recorded among the Land Records of Loudoun County, Virginia at Instrument Number 20071129-0083003; and,

**WHEREAS**, One Loudoun Master Property Owners Association, Inc. ("Master Association") was created pursuant to a Declaration ("Master Declaration"), dated November 28, 2007, and recorded among the Land Records of Loudoun County, Virginia at Instrument Number 20071129-0083002; and,

**WHEREAS**, all property located within the Residential Neighborhood is subject to the Neighborhood Declaration, and all property within One Loudoun, including the Residential Neighborhood, is subject also to the Master Declaration; and,

WHEREAS, Part IV of the Master Declaration provides that the architectural standards for One Loudoun are governed by the One Loudoun Design Standards ("Design Standards"), which may be amended and revised from time-to-time by the Design Review Committee ("DRC"), and Chapter 4 of the Residential Declaration reiterates that the Master Declaration and the Design Standards apply to the Residential Neighborhood; and,

WHEREAS, in addition to the Residential Declaration, the Neighborhood Association is governed by, among other things, its Articles of Incorporation ("Neighborhood Articles") and Bylaws ("Neighborhood Bylaws") (together, the Neighborhood Articles, Neighborhood Bylaws, and Residential Declaration, along with any rules and regulations adopted by the Neighborhood Association Board of Directors, are referred to herein as the "Neighborhood Governing Documents"); and,

**WHEREAS**, Article III, Section 3.5 of the Neighborhood Bylaws states that the "Board of Directors shall have all of the powers and duties necessary for the administration of the affairs of the Neighborhood Association and may do all such acts and things as are by applicable law or the Residential Declaration or Articles required to be exercised and done by the Neighborhood Association;" and

**WHEREAS**, Article III, Section 3.5(vii) of the Neighborhood Bylaws further provides that the Board of Directors shall have the power to "Enact and amend Rules and Regulations from time to time; provided however, that no such Rules and Regulations so adopted shall be in conflict with the Residential Declaration;" and

WHEREAS, Chapter 2, Section 2.2 of the Residential Declaration provides that the Board of Directors has the authority to enforce the covenants, conditions, and restrictions

contained in the Neighborhood Governing Documents and the Design Standards, including, among other things, by assessing "charges up to the maximum allowed by law"; and,

**WHEREAS**, Chapter 5, Section 5.2 of the Residential Declaration provides that the Board of Directors has the authority to enforce the collection of assessments due to the Residential Association, including by, among other things, suspending certain rights and privileges of the delinquent Owner; and,

**WHEREAS**, Section 55-515.A of the *Virginia Property Owners' Association Act*, Va. Code § 55-508, et seq. (the "Act"), requires that all Owners and their tenants, guests and invitees comply with the Residential Declaration and all provisions of the Act; and

WHEREAS, Section 55-513.B of the Act authorizes the Board to suspend a delinquent Owner's right to vote and use the facilities or nonessential services offered by the Residential Association during any period in which such Owner's assessments are more than sixty (60) days delinquent, and to impose monetary penalties against an Owner for violations of the Residential Governing Documents or any rules and regulations adopted pursuant to the same; and

**NOW THEREFORE BE IT RESOLVED THAT** the following due process and enforcement procedures are hereby adopted, which procedures shall supersede and replace any previously adopted policies and procedures relating to the same subject.

**I.** <u>Definitions.</u> Capitalized terms contained herein shall have the meanings set forth in the Residential Declaration.

#### II. Complaint.

- A. Any Owner, tenant, management agent, DRC member, Neighborhood Board of Directors member, Master Board of Directors member, or Founder representative who requests that the Neighborhood Board of Directors take action to enforce the Design Guidelines, Neighborhood Governing Documents and/or duly adopted rules and regulations shall complete, date and sign a Complaint in a form similar to and containing the information contained on Exhibit "A" hereto.
- B. The Complaint shall be submitted to the Neighborhood Board of Directors to determine whether it appears that a violation has occurred.
- C. The Neighborhood Board of Directors reserves the power to hold Owners legally responsible for ensuring that the occupants of their household, their family, employees, guests, tenants, agents and lessees comply with the Design Guidelines, Neighborhood Governing Documents, and all duly adopted rules and regulations.
- D. No Complaint is necessary when the issue concerns an O wner's failure to pay assessments which are more than 60 days past due as set forth in Section VI below. In addition, the Neighborhood Board of Directors may, in its sole discretion, undertake enforcement

proceedings in the absence of a complaint if it otherwise becomes aware of a violation and determines that action thereon is required.

#### III. Notice.

- A. If determined appropriate, a written notice, which may be in a form similar to Exhibit "B" hereto, shall be sent by first class mail or shall be hand-delivered to the offending Owner at the address which the Owner has provided the Neighborhood Association or at the Lot address if no other address has been provided. A notice will typically be sent in response to a complaint as described in Section II above, but the Neighborhood Board of Directors may, in its sole discretion, direct the issuance of a notice even in the absence of such a complaint.
- B. The notice shall specify the alleged violation, the action required to correct the violation and a date, usually not less than ten (10) days after the date of the demand letter, by which the alleged violation must be remedied. Provided, however, when the violation may constitute a health, safety or fire hazard, demand may be made to remedy the violation within twenty-four (24) hours or such shorter time as the Neighborhood Board of Directors deems appropriate in its discretion.
- C. The notice shall state that if the violation is not remedied, the Owner will be given an opportunity for a hearing, if requested in writing within ten (10) days from the date of the notice, before the Neighborhood Board of Directors to avoid imposition of charges and/or suspension of use rights, services, or privileges. The letter shall also state that if no hearing is requested, the Owner will be deemed to have waived the opportunity for a hearing and suspension of services and/or rules violation charges may be assessed without a hearing. The notice may be combined with the notice of hearing referenced in Section IV if of a serious nature or if previous notices of violation have been sent to the Owner.
- D. No notice shall be required in the case of an Owner who is more than 60 days past due in paying assessments as set forth in Section VI below. In that instance, a letter notifying said Owner of such delinquency may be sent, which letter shall also advise said Owner that he/she has the right to request a hearing prior to the suspension of access to facilities or services being imposed. The letter shall also state that if no hearing is requested, the Owner will be deemed to have waived the opportunity for a hearing and suspension of privileges and access to facilities or services may be assessed without a hearing.

#### IV. Notice of Hearing.

A. If the alleged violation is not remedied within the date or time specified in the notice referenced in Section III and the Owner requests a hearing or if the Neighborhood Board of Directors determines a hearing is necessary, a notice of hearing shall be sent. Notice of a hearing shall be hand delivered or mailed by registered or certified United States mail, return receipt requested, at least fourteen (14) days in advance of the hearing date, or within such other time as may be required by the Act, to the Owner at the address which the Owner is required to provide to the Neighborhood Association, or to the Lot address if no other address has been provided.

Service by mailing shall be deemed effective upon depositing the notice into a regular depository of the United States Postal Service. The notice referenced in Section III may be combined with the notice of hearing.

- B. The notice of hearing may be similar to Exhibit "C" attached hereto and shall specify:
 - 1) The time, date and place of the hearing.
 - 2) That the Owner shall be given an opportunity to be heard and to be represented by counsel before the Neighborhood Board of Directors.
 - 3) The alleged violation(s).
 - 4) That charges for violations may include assessment of up to Fifty Dollars (\$50.00) for a single offense or Ten Dollars (\$10.00) per day for up to ninety (90) days, for any offense of a continuing nature, or such greater amounts as may be authorized by the Act.
 - 5) That other appropriate remedies may be taken, such as suspension of use of any facilities, services, or privileges, including suspension of parking privileges and voting rights.

#### V. Hearing.

- A. The hearing shall be scheduled at a reasonable and convenient time and place within the Neighborhood Board of Directors' discretion.
- B. The Neighborhood Board of Directors, within its discretion, may grant a continuance for good cause shown, but no such continuance shall be required in any particular situation. If the Owner for which the hearing is scheduled requests a different time or date, no further notice shall be required.
- C. The hearing need not be conducted according to technical rules of evidence applied in a court of law. The hearing shall provide the Owner with an opportunity to be heard and to be represented by counsel. The hearing shall be conducted according to reasonable procedures, including time limits, established by the person presiding over the hearing.
- D. The hearing shall be conducted in executive session unless the Owner requests that the hearing be open to owners and residents and further provided that the chairman of the hearing body may impose a reasonable limit on the number of such persons who can be accommodated in the hearing room. The Neighborhood Board of Directors may determine to hold the hearing in open session in its discretion. During the course of any hearing held, the Neighborhood Board of Directors, within its discretion, may afford those residents involved with the dispute or violation an opportunity to be heard within reasonable time limits.

- E. After proper notice has been given, if the Owner fails to appear at the hearing or if no hearing is requested, the hearing or meeting may continue as scheduled and the Neighborhood Board of Directors may assess charges or suspensions as indicated herein from the final compliance date of the letter or take such other action as may be authorized by the Neighborhood Governing Documents or by law.
- F. If the Owner acknowledges responsibility for the violation charged, or does not wish to contest the alleged charge or suspension, the Neighborhood Board of Directors may, in its discretion, dispense with a hearing after having afforded the Owner with an opportunity for a hearing.
- G. Within seven (7) days of the hearing, or such other time period as may be required by the Act, the Neighborhood Board of Directors shall notify the Owner of its decision, the suspension of any use of facilities or services, the assessment of any charges and the date from which those assessments shall accrue and be due. A sample Notice of Decision is attached as Exhibit "D", but it is not required that such form be used in all cases.
- H. If a decision is made by a committee or body other than the Neighborhood Board of Directors, any aggrieved party may appeal any action, ruling or decision of such committee to the Neighborhood Board of Directors. For purposes of this paragraph, an aggrieved party is a: (i) Owner upon whom sanctions have been imposed by the committee; and (ii) any other party who in the sole discretion of the Neighborhood Board of Directors is deemed to be an aggrieved party. The aggrieved party must deliver a written notice of appeal to the Managing Agent within fifteen (15) days of the date of the notice of decision letter. The Neighborhood Board of Directors shall review the appeal at the next regularly scheduled meeting of the Board following the receipt of the notice of appeal. The Neighborhood Board of Directors may, in its discretion, conduct a hearing. The Neighborhood Board of Directors may affirm, modify or reverse the decision of the committee. The decision of the Neighborhood Board of Directors is final.

#### VI. Non-Payment of Assessments.

Section 55-513.B of the Act gives the Neighborhood Association the power to suspend an Owner's right to use facilities or services, including utility services, provided directly through the Neighborhood Association for nonpayment of assessments which are more than 60 days past due, to the extent that access to the Lot through the common areas is not precluded and provided that such suspension shall not endanger the health, safety, or property of any Owner, tenant, or occupant.

Any Owner who is more than 60 days past due on the payment of any assessments or portions thereof shall be provided with a notice of a right to request a hearing and the opportunity for a hearing as set forth above. Any Owner who fails to request a hearing upon receiving notice of a right thereto or who fails to appear for a noticed hearing will be deemed to have waived his/her right to a hearing and the Neighborhood Board of Directors may take further action thereafter in said Owner's absence.

Any Owner who is found to be more than 60 days past due on the payment of any assessments or portions thereof may be subject to the suspension of access by him, his tenants, or guests to facilities and services, including denial of access to parking and other facilities and services until all amounts due have been paid in full.

#### VII. Records.

The Neighborhood Board of Directors shall keep copies of all correspondence related to rules violations in the Owner's file or in a separate file for rules violations. Minutes of each hearing or meeting shall be kept and a form similar to that attached hereto as Exhibit "E" shall be completed and placed in the Owner's file and appropriate Neighborhood Association files.

#### VIII. Assessment of Charges.

Pursuant to Section 55-513.B of the Act, any charges assessed for violations of rules after notice and hearing shall be in amounts authorized by the Act and shall be treated as an assessment against such Owner's Lot for all purposes, including liens. Such charges also shall be the personal obligation of the Owner.

#### IX. Miscellaneous.

- A. The procedures outlined in this Resolution may be applied to all violations of the Neighborhood Governing Documents and/or the Rules and Regulations relating to the use and enjoyment of the Common Area, payment and collection of assessments, and the personal conduct of the members and their guests, but do not preclude the Neighborhood Association from exercising other enforcement procedures and remedies authorized by the Neighborhood Association's Governing Documents and/or Rules and Regulations, including, but not limited to, the initiation of suit or self-help remedies (e.g. towing of vehicles from Common Area parking lots), and shall not constitute an election of remedies.
- B. The Neighborhood Board of Directors reserves the power to assign all of its powers and responsibilities herein to a standing or special committee of its choice or to its manager or managing agent.
- C. Nothing contained herein shall be deemed to restrict or infringe upon any powers or authority of the Master Board of Directors.

#### X. Effective Date.

The effective date of this Resolution shall be October 1, 2014. This Resolution shall supersede and replace any previously adopted policies and producers relating to the same subject.

# Exhibit "A" to the RESOLUTION ON DUE PROCESS AND ENFORCEMENT PROCEDURES ONE LOUDOUN NEIGHBORHOOD ASSOCIATION, INC.

| Rules Violation Complaint Date: |
|--------------------------------------------------------------------------------------------------------------------------------------|
| 1. Name of person(s) violating rules: |
| 2. Address of person(s) violating rules: |
| 3. Are the person(s) named in question 1 tenants or owners? |
| 4. Describe in detail how and where the rules were violated: |
| 5. When did the violation(s) occur? |
| 6. Have you personally requested the lot owner or tenant to cease the rules violation? Yes, No, Verbally, By written request. When? |
| 7. Name and address of person(s) making complaint: |
| 8. Signature(s) and Date |
| |
| FOR ASSOCIATION USE ONLY |
| |
| 9. Registered name(s) of Owner(s): |
| 10. Lot Address: |
| 11. Provision(s) of Governing Documents or Rule(s) violated: |
| 12. Owner's address if non-resident: |
| 13. Registered name(s) of tenant(s): |
| 14. Comment(s): |

| 4 | _ | T . | | | $\sim$ |
|-----|----------|--------|--------|---------|--------|
| 1 4 | • | I lota | notice | cont to | Owner: |
| ١. | <i>)</i> | Date | HOLICE | SCHL IO | OWING. |

| 16. | Owner/Tenant | does/ | _does | not | reques | st a | heari | ng |
|-----|---------------------|-------|-------|-----|--------|------|-------|----|
| | Date request receiv | ed: | | | | | | |

- 17. Referred to Board on \_\_\_\_\_\_.
- 18. Date notice of hearing sent:

cc: Owner File Rules Violation File

# Exhibit "B" to the RESOLUTION ON DUE PROCESS AND ENFORCEMENT PROCEDURES ONE LOUDOUN NEIGHBORHOOD ASSOCIATION, INC.

#### DEMAND TO CEASE AND CORRECT

(Owner)

You are hereby notified that a complaint has been made against you (or your tenants) for the alleged violation of the following rules and regulations of the Association:

Perhaps you were not aware of the Association's rules or do not believe you are in violation, however, the rules are enforced for the benefit of all residents and to maintain property values. You are requested to immediately cease and correct all of the above violations within ten (10) days from the date of this letter and/or to avoid any additional violations. If you wish to contest the alleged violation and avoid imposition of charges or suspension of use rights or services you must request a hearing before the Board of Directors in writing within ten (10) days from the date of this letter. If you request a hearing, complete the bottom portion of this letter and return a copy. The Board of Directors will send you a certified, return receipt notice stating the hearing time and place. Alternatively, if you elect to cease and correct the violation within ten (10) days, please send a copy of this letter to the Board of Directors noting that the violation has been stopped or corrected. If you fail to respond to this letter and the violation persists, you may be assessed rules violation charges of up to Ten Dollars (\$10.00) per day for up to ninety (90) days for each continuing violation or up to Fifty Dollars (\$50.00) for each single violation without further notice or other remedies may be pursued. In addition your Association privileges may be suspended including suspension of parking privileges and access to facilities.

Sincerely,

| Board of Directors cc: Owner file | | | ...

The Exercise/Flex Room Rental Agreement 2025 The Club at One Loudoun 4605 Russell Branch Pkwy Ashburn, VA 20147

This document constitutes a private rental agreement between the One Loudoun Neighborhood Association, Inc. (1LNA) and the Property Owner (Member) and is subject to terms and conditions contained in this agreement.

9:00am – 10:00pm Sunday - Thursday 9:00am – 12:00am Friday and Saturday
 Rental time must include set-up and clean-up
$55.00 OR $95.00/Hr (2-hour minimum)  $500.00 Security Deposit Maximum 50 Person Capacity Return to Catherine Miller, Asst. General Manager, [email protected], 703-723-4011 A signed agreement, insurance documentation, and payments must be received no later than two (2) weeks prior to the requested rental date. Rental dates may be booked up to one year in advance.

Exercise/Flex Room Reservation Information Rental Date:
 / /
Day of Week:

Sat Sun

Time Begin

 AM

 PM

Time End

 AM

 PM

Event Description

Half Room Hourly Rental Fee:

$ 55.00

Full Room Hourly Rental Fee:

$ 95.00

Total Rental Fee:

$

Security Deposit Fee:
$ 500.00

Check Number(s):

Please make check payable to ‘One Loudoun Neighborhood Association’
Member Information

Today’s Date:
 / /
Property Owner Name:

Address:

Ashburn, Virginia 20147 Telephone/Cell:
( )
Email Address:

Cashier’s Check Info:

Property Owner Signature:

Management Signature:

No smoking is permitted in The Club building. No sale of alcohol beverages is permitted. Any violation of this contract may result in forfeiture of the Member Rental fee and/or Security Deposit Fee, and/or may result in a hearing before the Board of Directors for revocation of rental privileges and/or suspension of Association Member Use privileges.

1LNA and the Member Agree to the Following:
1. RENTAL TERM AND PAYMENT Member Initial__________

The Exercise/Flex Room at The Club at One Loudoun is only available for reservation by One Loudoun Neighborhood Association (hereinafter referred to as “1LNA”) residential property owners for private, nonprofit events. Political, religious, corporate, for-profit, or any event with compensation is not permitted.
The 1LNA Board of Directors has priority use of the Exercise/Flex Room for Association and community events.

Rental cost is $95.00 per hour for full room, $55 per hour for half room, 2 hour minimum, Sunday thru Thursday, between 9:00 a.m. – 10:00 p.m., Friday and Saturday, between 9:00 a.m. – 12:00 a.m.

The Club facility and grounds must be vacated by 12:00 a.m. for any rental period that ends at 12:00 a.m.
Persons who access the Facilities other than during posted hours of operation or contracted rental hours will be deemed to be trespassing and are subject to prosecution or other sanctions pursuant to the enforcement procedures in Policy Resolution No. 5.

The full rental fee is due 30 days prior to the date of the event. In the event the full rental payment is not received 30 days prior, the rental will be automatically cancelled. Accepted forms of payment include Personal Check, Money Order, and Cashier’s Check payable to the One Loudoun Neighborhood Association.
There shall be no fees for the cancellation of an event due to inclement weather (based on local weather reports). Cancellation must be received in writing. If a change in time to your rental is needed, you will need to notify us, in writing, 72 hours before your rental date. The clubhouse attendant has no authority to grant an extension before or after the hours already requested in your rental. Please see PAGE 7 for Cancellation and Change Policy.

2. SECURITY DEPOSIT FEE Member Initial__________

A Security deposit fee of $500.00 is required per event. Payment of the full Security Deposit fee is due at time of reservation and contract signing. Accepted forms of payment include Personal Check, Money Order, and Cashier’s Check payable to the One Loudoun Neighborhood Association.

The Security Deposit will be held by 1LNA Management until such time as it is determined the Exercise/Flex Room has been returned to 1LNA clean and with no damages. The Member is responsible for cleaning after the use of the Exercise/Flex Room according to the attached “Rules for Use.” The Exercise/Flex Room will be inspected by 1L Management after the rental term and the Security Deposit will be mailed to the Member named on the Rental Contract within 10 business days of satisfactory inspection.

Forfeiture of Security Deposit:
Refund of Security Deposit will be made only after satisfactory inspection of the Flex Room has been completed.

A Member will forfeit their Security Deposit for any breach of this contract, including but not limited to:
•
Violation of any stipulation listed in the rental guidelines/Rules of Use.
•
Exceeding the rental hours specified in the contract. This includes arriving before the start time or staying beyond the rental end time. The security deposit will be forfeited if you exceed rental specifications.
•
Failure to clean the premises in accordance with the attached “Rules of Use”. A portion of your security deposit will be charged.
•
Key duplication.
•
Damage to the Exercise/Flex Room by a Member and/or Member’s guests. Should the cost to repair damages by a member or their guests exceed $500.00, the balance is due and payable within 15 days of certified mail notice from 1L Management. If the balance is not paid within 15 days of notice, the debt will become a lien against the Member’s lot.
•
The Exercise/Flex Room must be vacated in a timely manner at the end of the rental period. 1LNA reserves the right to contact the Loudoun County Sheriff’s Department and/or 1L Town Center security for assistance.

3. KEYS Member Initial__________

The Exercise/Flex Room access code will be provided by a member of the 1LNA management team. The Member may not give the access to any other person or organization.

4. ASSIGNMENT OF CONTRACT Member Initial__________

This contract may not be assigned to any other person or organization nor may a Member rent this facility on behalf of a non-member, group, or organization. The Member must be present on the premises for the entire rental period. Pre and Post inspections must be conducted by the Homeowner with a member of the staff. This cannot be assigned to another person on the Homeowner’s behalf.
Homeowner’s must be included/present for all discussions in regards to the rental (set-up/clean-up, catering, vendors, etc.)

5. SECURING THE PREMISES AFTER RENTAL PERIOD Member Initial__________

The Member is responsible for securing the Exercise/Flex Room at the end of their rental according to the
“Rules for Use.” Any interior damage or vandalism that occurs as a result of a Member’s failure to properly secure the building will become result in forfeiture of the Security Deposit. 1LNA reserves the right to collect from the Member for all damages, including but not limited to repairs and legal fees, that result from the Member’s failure to secure the facility.

6. UTILITIES AND CONSUMABLES Member Initial__________

1LNA will provide all necessary water, sewer, gas and electricity for the Exercise/Flex Room at the Association’s expense during the rental period. The Member agrees that at all times the use of such services will comply with all applicable laws, ordinances, rules and regulations, and will not undertake any activities that may exceed the capacity of the mains, feeders, ducts, and or conduits bringing service to the Exercise/Flex Room. Notwithstanding the foregoing, 1LNA will not be liable for any interruption in the provision of services beyond its control or for any damages to the Members personal property resulting from use.

1LNA will provide restroom consumables including hand soap, paper towels, and toilet tissue.

7. SECURITY Member Initial__________

The Member acknowledges the presence of video surveillance as a resource to ensure the safety of Members and the 1LNA property.

If the alarm is set off, each occurrence will result in a $100 charge from your security deposit. (This includes emergency exits, entering the building post rental, as well as leaving doors propped open).

8. INDEMNIFICATION Member Initial__________

The Member agrees that it shall indemnify and defend 1LNA and hold it harmless from any liability, suit, action, claim, demand, loss, expense (including, without limitation, attorney fees), or cost of any kind or nature of, or connected in any way to, or with, the Member or guests use of the facility, the execution of this Contract, or any injury, loss or damage to any person or property on the premises during the rental time period.

Member shall provide a copy their homeowner’s certificate of insurance listing the 1LNA as an additional insured on the members homeowners insurance policy or Special Event Policy at the time of reservation.
Liability coverage must be in the amount of one million dollars. Any vendors providing services for an event must provide a Certificate of Insurance no later than 14 business days prior to the event.

9. MISCELLANEOUS Member Initial__________

This agreement is not an interest in real estate, but an agreement for rental of the Exercise/Flex Room. In the event that 1LNA breaches its obligations under this agreement, the parties agree that 1LNA’s liability shall be limited to the amount of the Rental Fee paid and the Security Deposit paid. The term “Member” refers to the person or persons named on the deed to a property located in One Loudoun.

Any violation of this contract may result in forfeiture of the Member Rental fee, Security Deposit Fee, and/or a hearing before the Board of Directors for permanent revocation of rental privileges and/or suspension of Association Member Use privileges.

10. ENTIRE AGREEMENT Member Initial__________

This agreement along with the “Rules of Use” incorporated herewith, constitute the entire agreement between the parties. The Member agrees to all rules and regulations as outlined in “Rules for Use” attached to this rental agreement.

RULES FOR USE
ONE LOUDOUN NEIGHBORHOOD ASSOCIATION, INC.
EXERCISE/FLEX ROOM
YOUR RENTAL TIME MUST INCLUDE SET-UP AND CLEAN UP.

1. The maximum capacity of the Exercise/Flex Room is 50 persons.
2. The Member agrees that he/she, their guests and invitees shall abide by the rules, terms and conditions of this contract.
3. The Member agrees that he/she will provide adequate supervision for guests and invitees during the rental period, including adult and/or parental supervision of any persons under the age of eighteen (18).
4. No open flames are permitted except birthday cake candles and sterno chafing dish/container food warmers.
5. No alcohol may be sold on the premises.
6. Sales and/or marketing on the premises is prohibited.
7. No smoking is permitted in The Club building.
8. No nails, tacks, tape, adhesives, or adhesive substances may be placed on the walls or window surfaces.
9. Notify Management if auxiliary lights or sound equipment are contemplated. All vendors providing services for the event must be disclosed to Management and Certificate of Insurance provided no later than 14 business days prior to the event.
10. The premises must be left broom clean, including but not limited to:
a. Wipe up any spills.
b. Remove ALL party decorations (balloons, streamers, etc.) from the room.
c. Ensure bathroom toilets are flushed and trash is in the receptacles.
d. Bag all trash, close it tightly, and empty all trash containers. Take the trash to the trash dumpster on the right side of the dumpster enclosure. Trash bags and loose trash must not be left on the ground next to the dumpster. Failure to properly dispose of trash will result in a $100.00 deduction from the security deposit.
11. Cleaning supplies are available on site. If there are any spills or accidents, please use the cleaning supplies to ensure the cleanliness of the room.
12. Facility must be left secured.
a. Turn off all lights and fans.
b. Close and lock all windows and doors 13. Exterior doors are not permitted to be propped open. This will cause an alarm to sound. Each occurrence will result in a $100 deduction from your security deposit.
14. Usage of the basketball gym, second floor of the clubhouse, and pool use is not included in your rental. Guests found to be utilizing these spaces will result in the forfeiture of the entire deposit.
15. The ping pong table is not to be used for food, drinks, dining, or storage. A deduction of $100 will be assessed.

Your cooperation in keeping the Exercise/Flex Room and vicinity in good condition is important and appreciated!

The undersigned agrees to all terms and conditions in the Rules for Use.
Member Name (Print):

Member Signature:

Date:

Any violation of this contract may result in forfeiture of the Member Rental fee, Security Deposit Fee, and/or a hearing before the Board of Directors for permanent revocation of rental privileges and/or suspension of Association Member Use privileges.

RESIDENCE CLUB RENTAL
PRE AND POST INSPECTION FORM
*Pre and Post inspections must be conducted by the Homeowner with a member of the staff. This cannot be assigned to another person on the Homeowner’s behalf.

INVENTORY:

Item Number PRE-USE Condition POST-USE CONDITION
Chairs

Tables

Trash Cans

Ping pong Table

FACILITY INSPECTION CONDITION:

COMMENTS:

Pre-Use Inspection Conducted By:

Date:

Agreed Upon By Agreement Holder:

Date:

Post-Use Inspection Conducted By:

Date:

DATE OF EVENT
DEPOSIT
ITEM
PRE-USE CONDITION
POST-USE CONDITION
Floors

Doors

Mirrors

Walls

Wall Art

Partition

REPLACEMENT/REPAIRS
TOTAL REFUND

Cancellations and Changes:
Any request for time and date changes or cancellations must be done in writing.

Cancellations 30 days prior to rental date: No financial penalty.

Cancellations WITHIN 30 days of the rental date: Renter forfeits security deposit.

Cancellations WITHIN 14 days of the event: Renter forfeits BOTH rental payment and security deposit.

Date changes 14 days prior to the rental date: No financial penalty. Changes may be made based on availability within the same calendar year.

Date Changes WITHIN 14 days of the event: Not permitted. Renter forfeits BOTH rental payment and security deposit.

Time change requests must be made in writing, and confirmed by management, within 72 hours of the event date.

Cancellations due to inclement weather: No financial penalty.
We use weather.com as our source for weather reports.

Member Initial__________

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The Great Room & Meeting Room Rental Agreement 2025
 Neighborhood Association, Inc.
Ver.1 The Club at One Loudoun 44605 Russell Branch Pkwy  Ashburn, VA 20147

This document constitutes a private rental agreement between the One Loudoun Neighborhood Association, Inc. (1LNA) and the Property Owner (Member) and is subject to terms and conditions contained in this agreement.
9:00am – 10:00pm Sunday - Thursday 9:00am – 12:00am Friday and Saturday
 Rental time must include set-up and cleanup
$150.00/Hr (2-hour minimum)
 Security Deposit $1000.00 (1LNA Residents)/ $2000.00 (Condo Residents)
Maximum 80 Person Capacity Return to Catherine Miller, Asst. General Manager, [email protected]
 703-723-4011 A signed agreement, insurance documentation, and payments must be received no later than two (2) weeks prior to the requested rental date. Rental dates may be booked up to one year in advance.

The Great Room/Meeting Room Reservation Information Rental Date:
 / /
Day of Week:

Sat Sun

Time Begin

 AM

 PM

Time End

 AM

 PM

Event Description &
Number of Guests

Will you be bringing in additional equipment or furniture?

Hourly Rental Fee:

$ 150.00

Additional Chairs (35):

$ 50.00

Total Rental Fee:

$

Member Information

Today’s Date:
 / /
Property Owner Name:

Address:

Ashburn, Virginia 20147 Telephone/Cell:
( )
Email Address:

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Security Deposit Fee:
$
1000.00/$2000

Check Number(s):

Please make check payable to ‘One Loudoun Neighborhood Association’
Cashier’s Check Info:

Credit Card Payment (a 3.0% fee will be added to all, swiped credit card transactions and a 3.7% fee will be added to all manually entered credit card transactions)

Property Owner Signature:

Management Signature:

The Club at One Loudoun is not an event facility. It is an Association amenity for the private use of its members. Therefore, the space may not be conducive to every private rental or event. This consideration should be made when planning your event.

1LNA and the Member Agree to the Following:
1. RENTAL TERM AND PAYMENT Member Initial__________

The Great Room & Meeting Room at The Club at One Loudoun is only available for reservation by One Loudoun Neighborhood Association (hereinafter referred to as “1LNA”) residential property owners for private, nonprofit events. Rental of the Great Room & Meeting Room will include access and use of the kitchen facility.
Rental space does NOT include the use of or access to the first or third levels of the clubhouse including the lobby/main enterance area, and front/rear patios. Political, religious, corporate, for-profit, or any event with compensation is not permitted. The 1LNA Board of Directors has priority use of the Great Room & Meeting Room for Association and community events.
Rental cost is $150.00 per hour, 2 hour minimum, Sunday thru Thursday 9am to 10pm, Friday and Saturday, between 9:00 a.m. – 12:00 a.m.

The Club facility and grounds must be vacated by 12:00 a.m. for any rental period that ends at 12:00 a.m.
Persons who access the Facilities other than during posted hours of operation or contracted rental hours will be deemed to be trespassing and are subject to prosecution or other sanctions pursuant to the enforcement procedures in Policy Resolution No. 5.

The front/rear patio and lobby/main enterence is not included with the rental. Please be aware that One Loudoun residents who are not associated with your event, are permitted to use this area as well.

The full rental fee is due 30 days prior to the date of the event. In the event the full rental payment is not received 30 days prior, the rental will be automatically cancelled. Accepted forms of payment include Personal Check, Money Order, & Cashier’s Check payable to the One Loudoun Neighborhood Association and Credit Cards (Visa, MasterCard & American Express). There shall be no fees for the cancellation of an event due to inclement weather (based on local weather reports). Cancellations must be received in writing. If a change in time to your rental is needed, you will need to notify us, in writing, 72 hours before your rental date. The clubhouse

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attendant has no authority to grant an extension before or after the hours already requested in your rental.
Please see PAGE 8 for Cancellation and Change Policy.

2. SECURITY DEPOSIT FEE Member Initial__________

A Security deposit fee of $1000 (1LNA) or $2000 (Condo) is required per event. Payment of the full Security Deposit fee is due at time of reservation and contract signing. Accepted forms of payment include Personal Check, Money Order, & Cashier’s Check payable to the One Loudoun Neighborhood Association and Credit Cards (Visa, MasterCard & American Express).

The Security Deposit will be deposited into the Association’s bank account until such time as it is determined the Great Room & Meeting Room has been returned to 1LNA clean and with no damages. The Member is responsible for cleaning after the use of the Great Room & Meeting Room according to the attached “Rules for Use.” The Great Room & Meeting Room will be inspected by 1L Management after the rental term and the Security Deposit will be mailed to the Member named on the Rental Contract within 10 business days of satisfactory inspection.

Forfeiture of Security Deposit:
Refund of Security Deposit will be made only after satisfactory inspection of the Great Room & Meeting Room has been completed.

A Member will forfeit their Security Deposit for any breach of this contract, including but not limited to:
•
Violation of any stipulation listed in the rental guidelines/Rules of Use.
•
Exceeding the rental hours specified in the contract. This includes arriving before the start time or staying beyond the rental end time. The security deposit will be forfeited if you exceed rental specifications.
•
Building must be vacated by 10pm (Sunday-Thursday) and 12am (Friday & Saturday). If a Member and/or Member’s guest does not vacate the building by these times, the entire security deposit will be forfeited and the Member risks not being permitted to rent One Loudoun’s facilities for a period of six months, after the scheduled event.
•
Failure to clean the premises in accordance with the attached “Rules of Use”. A portion of your security deposit will be charged.
•
Key duplication.
•
Damage to the Great Room & Meeting Room by a Member and/or Member’s guests. Should the cost to repair damages by a member or their guests exceeds the security deposit amount, the balance is due and payable within 15 days of certified mail notice from 1L Management. If the balance is not paid within 15 days of notice, the debt will become a lien against the Member’s lot.
•
The Great Room & Meeting Room must be vacated in at the end of the rental period. 1LNA reserves the right to contact the Loudoun County Sheriff’s Department and/or 1L Town Center security for assistance.

3. ASSIGNMENT OF CONTRACT Member Initial__________

This contract may not be assigned to any other person or organization nor may a Member rent this facility on behalf of a non-member, group, or organization. The Member must be present on the premises for the entire rental period. Pre and Post inspections must be conducted by the Homeowner with a member of the staff. This cannot be assigned to another person on the Homeowner’s behalf. Homeowners must be included/present for all discussions in regards to the rental (set-up/clean-up, catering, vendors, etc.)

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4. SECURING THE PREMISES AFTER RENTAL PERIOD Member Initial__________

The Member is responsible for securing the Great Room & Meeting Room at the end of their rental according to the “Rules for Use.” Any interior damage or vandalism that occurs as a result of a Member’s failure to properly secure the building will become result in forfeiture of the Security Deposit. 1LNA reserves the right to collect from the Member for all damages, including but not limited to repairs and legal fees, that result from the Member’s failure to secure the facility.

5. UTILITIES AND CONSUMABLES Member Initial__________

1LNA will provide all necessary water, sewer, gas and electricity for the Great Room & Meeting Room at the Association’s expense during the rental period. The Member agrees that at all times the use of such services will comply with all applicable laws, ordinances, rules and regulations, and will not undertake any activities that may exceed the capacity of the mains, feeders, ducts, and or conduits bringing service to the Great Room
& Meeting Room. Notwithstanding the foregoing, 1LNA will not be liable for any interruption in the provision of services beyond its control or for any damages to the Members personal property resulting from use.

1LNA will provide restroom consumables including hand soap, paper towels, and toilet tissue.

6. SECURITY Member Initial__________

The Member acknowledges the presence of video surveillance as a resource to ensure the safety of Members and the 1LNA property

If the alarm is triggered, each occurrence will result in a $100 charge from your security deposit. (This includes emergency exits, entering the building post rental, as well as leaving doors propped open)

7. INDEMNIFICATION Member Initial__________

The Member agrees that it shall indemnify and defend 1LNA and hold it harmless from any liability, suit, action, claim, demand, loss, expense (including, without limitation, attorney fees), or cost of any kind or nature of, or connected in any way to, or with, the Member or guests use of the facility, the execution of this Contract, or any injury, loss or damage to any person or property on the premises during the rental time period. The Member shall provide a copy their homeowner’s certificate of insurance listing the 1LNA as an additional insured on the members homeowners insurance policy or a Special Event Coverage Policy at the time of reservation. Liability coverage must be in the amount of one million dollars. Any vendors providing services for an event must provide a Certificate of Insurance no later than 14 business days prior to the event.

8. MISCELLANEOUS Member Initial__________

This agreement is not an interest in real estate, but an agreement for rental of the Great Room & Meeting Room. In the event that 1LNA breaches its obligations under this agreement, the parties agree that 1LNA’s liability shall be limited to the amount of the Rental Fee paid and the Security Deposit paid. The term
“Member” refers to the person or persons named on the deed to a property located in One Loudoun.

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9. ENTIRE AGREEMENT Member Initial__________

This agreement along with the “Rules of Use” incorporated herewith, constitute the entire agreement between the parties. The Member agrees to all rules and regulations as outlined in “Rules for Use” attached to this rental agreement.

Any violation of this contract may result in forfeiture of the Member Rental fee, Security Deposit Fee, and/or a hearing before the Board of Directors for permanent revocation of rental privileges and/or suspension of Association Member Use privileges.

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RULES FOR USE
ONE LOUDOUN NEIGHBORHOOD ASSOCIATION, INC.
1. The Member agrees that he/she, their guests and invitees shall abide by the rules, terms and conditions of this contract.
2. The Member agrees that he/she will provide adequate supervision for guests and invitees during the rental period, including adult and/or parental supervision of any persons under the age of eighteen (18).
3. No open flames are permitted except birthday cake candles and sterno chafing dish/container food warmers.
4. No alcohol may be sold on the premises.
5. Sales and/or marketing on the premises are prohibited.
6. No smoking is permitted in The Club building or grounds.
7. No nails, tacks, tape, adhesives, or adhesive substances may be placed on the walls or window surfaces.
8. Decorations, food, or drinks are not permitted on the piano. A deduction of $100 will be assessed.
9. Balloons must be secured. If balloons become loose and get caught in light fixtures or anywhere on the ceiling, a portion of your security deposit will be assessed for removal.
10. Rental includes a Catering Kitchen. Cooking or frying is not permitted.
11. Moving or rearranging ANY of furniture in The Great Room is not permitted. Moving ANY furniture will result in the forfeiture of the entire deposit.
12. Food is not permitted on the black round table in the Great Room. A deduction of $100 will be assessed.
13. Notify Mangement if auxiliary lights or sound equipment are contemplated. All vendors providing services for the event must be disclosed to Management and Certificate of Insurance provided no later than 14 business days prior to the event.
14. The premises must be left broom clean, including but not limited to:
a. Wipe up any spills and Vacuum carpet areas.
b. Remove ALL party decorations (balloons, streamers, etc.), equipment, and rental furniture from the clubhouse. Failure to remove items will result in forfeiture of the entire deposit.
c.
Ensure bathroom toilets are flushed and trash is in the receptacles.
d. Bag all trash; close it tightly and place a new bag in the trash container.
e. Take the trash to the trash dumpster on the right side of the dumpster enclosure. Trash bags and loose trash must not be left on the ground next to the dumpster. Failure to properly dispose of trash will result in a $100.00 deduction from the security deposit.
15. Cleaning supplies are available on site. If there are any spills or accidents, please use the cleaning supplies to ensure the cleanliness of the room.
16. If you use the clubhouse linens, the cost of $25 per linen will be deducted from your security deposit for professional cleaning. Or, opt to professionally dry clean (and hang) the tablecloths and return to the clubhouse within 5 days of your rental.
17. Facility must be left secured. Turn off all lights and fans. Close all doors.
18. Moving or rearranging of the patio deck furniture is not permitted. No decorations, food, or drink are permitted on the patio. This will result in a forfeiture of the entire deposit.
19. There is no rental setup in the lobby hallway, catering hallway, third floor level/railings, or staircase. These areas must be kept clear of any obstructions and event set-up. Failure to comply will result in a $500 deduction from the security deposit.
20. Doors are not permitted to be propped open. This will cause an alarm to sound. Each occurrence will result in a $100 charge from your security deposit.
21. Draperies are not permitted to be moved.
22. Wooden stairwell landing cannot be used as a storage area.
23. Guests are not permitted anywhere on the first or third levels. Guests found to be utilizing the first and/or third level will result in the forfeiture of the entire deposit.
24. All emergency exit doors and wall mounted cameras must be unobstructed. No furniture or décor set up in front of the doors.
25. The front patio, stairs, and sidewalk must be left free of any trash, debris, and spills/leaks from trash removal.
Cleaning fee of $250 will be deducted from the deposit.

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The undersigned agrees to all terms and conditions in the Rules for Use.
Member Name (Print):

Member Signature:

 Date:
_______

 Pre and Post inspections must be conducted by the Homeowner with a member of the staff. This cannot be assigned to another person on the Homeowner’s behalf.
PRE AND POST INSPECTION FORM: RESIDENCE CLUB RENTAL
INVENTORY:
Item Number PRE-USE Condition POST-USE CONDITION
Chairs

Tables

Trash Cans

Keurig Machine

Dinnerware

FACILITY INSPECTION CONDITION:
COMMENTS:

Pre-Use Inspection Conducted By:

Date: _______________
Agreed Upon By Agreement Holder:

Date: _______________
Post-Use Inspection Conducted By:

Date: _______________
Agreed Upon By Agreement Holder: ______________________________
Date: _______________

ITEM
PRE-USE CONDITION
POST-USE CONDITION
Floors/Carpet

Dishwasher

Refrigerator

Doors

Windows

Walls/Art

Kitchen/Bathrooms

Furniture/Lamps

Fireplace

Piano

Televisions

Stairwell Landing

Third Floor (Carpet & Walls)

Interior Decorative Objects

Patio Furniture

Exterior Decorative Objects

Dumpster Area (Trash & Recycling)

8 | P a g e

Cancellations and Changes:
Any request for time and date changes or cancellations must be done in writing.

Cancellations 30 days prior to rental date: No financial penalty.
Cancellations WITHIN 30 days of the rental date: Renter forfeits security deposit.
Cancellations WITHIN 14 days of the event: Renter forfeits BOTH rental payment and security deposit.

Date changes 14 days prior to the rental date: No financial penalty. Changes may be made based on availability within the same calendar year.
Date Changes WITHIN 14 days of the event: Not permitted. Renter forfeits BOTH rental payment and security deposit.

Time change requests must be made in writing, and confirmed by management, within 72 hours of the event date.

Cancellations due to inclement weather: No financial penalty.

Member Initial__________

**Prepared by and When recorded Return to:**

> Heather N. Stevenson McGuireWoods LLP 901 E. Cary Street Richmond, VA 23219-4030

ll111111111111111111111111111111111111111111 **20071129-0083003**

Loudoun County, VA Pgs: 65 11/29/2007 11 :5B:47AM Gary M Clemens , Clerk

**Declarant: MMS One Loudoun Center, LLC**

**Tax Residential Parcel No.: 057-10-2844**

### **One Loudoun Residential Declaration**

**Loudoun County, Virginia,**

© 2007 by Daniel K. Slone. This document has been licensed for use by MMS One Loudoun Center, LLC ("Licensee") and may be recorded in the public records by Licensee and may be reproduced and amended in connection with One Loudoun but may not be used or adapted for any other real estate development or reproduced for any other purpose without permission.

#### **Table of Contents**

| | Chapter<br>Page | | |
|----|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|--|--|
| 1. | Overview of the Community<br>1 | | |
| | Vision for One Loudoun; The Neighborhood Association; The Town Center Association | | |
| | Quick View: The Master POA, Neighborhood Association and Town<br>Center Association<br>4 | | |
| 2. | Community Life | | |
| | Part I: The Neighborhood Association<br>5<br>Neighborhood Association Operation; Election Procedure; Board Meetings;<br>Neighborhood Meeting and Voting; Records; Use of Professional Management | | |
| | Part II: Neighbors<br>10<br>Use of the Residential Parcel; Safety and Appearance; Pets; Rules and Regulations;<br>Enforcement; Initiation of Litigation by the Neighborhood Association | | |
| | Quick View: The Board and the President<br>16 | | |
| 3. | Physical Surroundings | | |
| | Part I: The Neighborhood Commons<br>17<br>Community Areas; Use of the Neighborhood Commons; Maintenance and Capital<br>Improvements; Roads, Utilities and Drainage; Purchase or Conveyance of the<br>Neighborhood Commons; Dedication and Condemnation; Association Insurance and<br>Reconstruction | | |
| | Part II: Private Domains<br>26<br>Relationship between Residential Parcels; Owner Insurance | | |
| | Quick View: Acquisition and Conveyance of Neighborhood Commons 29 | | |
| 4. | Architectural and Design Standards | | |
| | Part I: Design Standards<br>.30<br>Founder and One Loudoun Design Review Committee Roles | | |
| | Part II: Review Process<br>31<br>Notice to Owners; Enforcement | | |
| | Quick View: The DRC<br>.33 | | |

### Part **I:** The Neighborhood Association Budget.. ............................................................... .34 *Accounting; Budget; Reserves and Deferred Maintenance; Unanticipated or Extraordinary Expenses; Capital Improvements; Zone Expenses; Contracts for Maintenance* Part II: Assessments on Residential Parcels ..................................................................... .39 *Allocation of Assessments; Transfer Fees; Collection of Assessments; Notice to Purchasers* Quick View: *Types of Assessments* .................................................................................. .43 **6. The Future** ....................................................................................................................... .44

**7. Definitions ......................................................................................................................... 47**

**8. Miscellaneous Provisions and Signatures** ...................................................................... 52

**Appendix I: The Early Years ...................................................................................................... 56**

*Board; The Neighborhood Commons; Finance; Assignment of Developer Rights;*

**Exhibit A: Project** ....................................................................................................................... 59

Quick View: *Roles of the Founder and the Neighborhood Association .......................... .58*

*Additional Neighborhood Association Powers; Amendment; Duration*

**5. Finance**

*Additional Information*

MMS One Loudoun Center, LLC, a Delaware limited liability company (the "Founder", as further defined in Chapter 7 of this Declaration) makes this Declaration as of the day of Normal , year of 2007.

#### STATEMENT OF PURPOSE

One Loudoun is a mixed-use community in Loudoun County, Virginia, and is subject to the One Loudoun Community Operating Agreement recorded immediately prior hereto in the Clerk's Office of the Circuit Court of Loudoun County (the "Clerk's Office") (the "Community Operating Agreement"). The plan for One Loudoun and the relationship between the various recorded instruments is described in the Community Operating Agreement.

The Founder records this One Loudoun Residential Declaration (the "Residential Declaration") and establishes the One Loudoun Neighborhood Association (the "Neighborhood Association") to enhance community life, to institute and enforce certain covenants and restrictions, to provide for further maintenance of One Loudoun and the Neighborhood Commons, including parks, recreational facilities and the swimming pool, amphitheater, community buildings, paths, trails, identified streets, alleys, walks and utility facilities, and to allow for self-governing of One Loudoun by its Owners. This Residential Declaration is intended to provide for the needs of residential property wherever located within the Residential Neighborhood.

A separate declaration for the Business District within One Loudoun (the "Town Center Declaration") has been or will be recorded to create a business owners association (the "Town Center Association") and to regulate and maintain the commercial portions of One Loudoun. In addition, a third declaration (the "Master Declaration") has been or will be recorded to create a master property owners association (the "Master POA")

#### DECLARATION

The Founder hereby establishes the Project as all of that property in Loudoun County, described on Exhibit A and submits to this Residential Declaration that portion of the Project described in Exhibit B (the "Residential Neighborhood").

The Founder hereby declares that this Residential Declaration, including Appendix I of this Residential Declaration, shall run with the land and be binding upon all parties having any right, title or interest in the Residential Neighborhood, and which shall inure to the benefit of every Owner in the Residential Neighborhood or any portion of it and to the benefit of the Founder.

Except to the extent expressly provided in this Residential Declaration and any Supplemental Declaration, all of the rights, powers, and duties of the Neighborhood Association and the Owners, who are Members of the Neighborhood Association, including the Owner's voting rights, shall be governed by the Articles and Bylaws of the One Loudoun Neighborhood

| Association. The Neighborhood Association shall also have all of the rights, powers, and duties<br>provided in the Virginia Property Owners' Association Act. | |
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# 1.

### Overview

One Loudoun, situated at the crossroads of Route 7 and Loudoun County Parkway, is a mixed use development located in Eastern Loudoun County, just three miles from Washington Dulles International Airport and twenty-five miles from the Nation's Capital, Washington, D.C.

When complete, One Loudoun will have single-family detached houses, town homes, and condominiums. Some condominiums will be located above shops and offices; others will be in multi-family buildings of varying sizes. Eventually, One Loudoun will incorporate retail space for shops that will meet the needs of the residents of the community and surrounding area. Similarly, One Loudoun's commercial space will provide employment for the residents of the community and the region. Open space and parks will provide a variety of places for families to gather, play and relax.

While One Loudoun is village-like in its design, it is not incorporated as a town. One Loudoun does not have a town government. The neighborhood needs of One Loudoun are met primarily by the Master Property Owners Association and other associations such as the Residential Association, the Town Center and Business Declaration and separate condominium associations. Three of the associations are established by the Founder by separate recorded declarations:

- Under the terms of the Master Declaration, the One Loudoun Master Property Owners Association, Inc. (the "Master POA") is responsible for architectural control and review in One Loudoun and may provide certain shared services in One Loudoun. The Master POA also helps preserve neighborhood harmony by enforcing covenants in One Loudoun. The Master POA is an umbrella organization to which the Neighborhood Association and the Town Center Association will belong. The Associations, rather than individual Owners of residential or commercial property in One Loudoun, are the members of the Master POA.
- Under the terms of the Residential Declaration, the One Loudoun Neighborhood Association (the "Neighborhood Association") maintains all of the common areas in the Residential Neighborhood (the "Neighborhood Commons") including, but not limited to, the private roads, alleys, and sidewalks within the Residential Neighborhood and the parks, amphitheater, recreational facilities and swimming pool, and community buildings in One Loudoun. The Neighborhood Association may enforce the covenants in the Residential Neighborhood as necessary.

• One Loudoun Town Center Association, Inc. (the "Town Center Association") meets the special needs of the commercial properties and residents within the Town Center and other commercial areas in One Loudoun. As provided by the One Loudoun Town Center and Business Declaration, the Town Center Association provides commercial-type maintenance and services appropriate to the Business District including maintaining all of the Business District common areas or "Business Commons," which include, but are not limited to, the Public Plaza and the private roads, alleys, and sidewalks within the Business District. The Town Center Association may also function as a merchants' association for advertising and business development. Together, the Neighborhood Commons and the Business Commons shall constitute the "One Loudoun Commons."

Membership in the Associations may change from time to time as the use of a property changes. The owners of all property within One Loudoun will be members of either the Neighborhood Association or the Town Center Association and subject to either the Residential Declaration or the Town Center Declaration, depending on the use of the property. All single family and townhouse residential property owners will be members of the Neighborhood Association. Condominiums in the Business District, owners of units in mixed-use buildings (if they are not part of a condominium that is itself a Member of the Association), and multi-family building owners in the Business District will be members of the Town Center Association. This separation is built into the documents primarily because each Association has different interests and focus.

Despite this legal separation, the entire community is united in many ways. The provisions of the Community Operating Agreement, particularly the architectural control provisions, are intended to facilitate the completion of the Concept Development Plan and allow One Loudoun to retain its design principles as it matures.

While each entity operates independently, certain entities may work together and may enter into contractual agreements or may have certain relationships. In particular, the Town Center Association makes contributions to the Neighborhood Association for the shared use and maintenance of certain facilities. The chart at the end of this Chapter describes some of the roles and characteristics of the different entities.

#### How the *One Loudoun Residential Declaration* Document Works

This Residential Declaration looks significantly different from most property owners' association documents. It is based on the premise that communities have personalities just like people, and that the personality is usually established at the beginning of the community's life. Typical documents, which tell everyone what they have to do and what they can't do, teach property owners to enforce rules. This document takes a different approach by teaching people the principles behind running their community.

This Residential Declaration begins with an overview of the community and ends with a look at the future. In between are four chapters concerning Community Life, Physical Surroundings, Design Standards and Finance. Each of these four middle chapters has two parts. The first part considers the issue from a community-wide viewpoint, while the second part brings the issue to the level of the resident.

Although the meanings of most words should be apparent from the context, definitions are provided in Chapter 7.

Appendix I concerns development issues and is an integral part of the Residential Declaration during the community's early years. The Appendix is no longer necessary after the Founder no longer controls the development.

Most chapters contain two types of information: Descriptive text and "Quick View" information.

The text that begins each chapter provides the philosophical framework that the Owners need to make decisions. Not every issue and concern can be anticipated, and the text does not try to cover every possible situation. Instead, the text helps the community through the decision-making process.

**Quick View** outlines some of the basic issues discussed in the chapter in the format of a table or grid. Although it sometimes summarizes information presented in the text, Quick View may also present new information. Quick View helps to define roles and to draw distinctions between related ideas.

One Loudoun relies on the covenants - agreements between neighbors - set out in this Residential Declaration. By taking title to property within One Loudoun, Owners agree to these covenants, which are legally binding and enforceable against both the Owner and the property.

We hope that an association that follows the guidance outlined in this Residential Declaration will avoid many of the disputes and conflicts that can divide a neighborhood. However, in the event of legal action, the descriptive text and Quick View portions of this Residential Declaration, including information set out in table form, are to be interpreted as legally binding. As Quick View often abbreviates information from the descriptive text, any apparent conflict should be resolved in favor of the descriptive text.

# Quick View: The Master POA, Neighborhood Association and Town Center Association

| | Master POA | Neighborhood<br>Association | Town Center Association |
|---------------------------------------------------------------------------------------------------------------------|-------------------------------------------------------------------------------------------|------------------------------------------------------------------------------------------------------------------------------|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| Responsible for architectural control, review and enforcement. May provide certain shared services for One Loudoun. | | Maintain the Neighborhood Commons, support the covenants, and provide resources for residents. | Maintain and support the Business Commons, provide resources for non-residential entities, residential owners within mixed-use and multifamily buildings and prevent or resolve conflicts between commercial neighbors or commercial and residential neighbors. |
| Legal<br>Status | Nonstock corporation | Nonstock corporation | Nonstock corporation |
| Members | The Neighborhood<br>Association, the Town<br>Center Association,<br>and the Founder. | Certain individuals or entities owning residential property within One Loudoun as identified in the Residential Declaration. | Property owners in the Business District and owners of commercial property as identified in the Town Center Declaration. |
| Primary Source of<br>Funds | Design review fees;<br>assessments on<br>Neighborhood<br>Commons and<br>Business Commons. | Assessments on certain residential property within One Loudoun, secured by a lien on those properties. | Assessments on non-<br>residential property and<br>certain residential<br>property within One<br>Loudoun, secured by a<br>lien on those properties. |

## **Community Life,** • **Part I: The Neighborhood Association**

All Owners of Residential Parcels in One Loudoun are automatically Members of the Neighborhood Association during the period of their ownership. Membership in the Neighborhood Association is a legal right and obligation attached to the property. New Residential Parcel owners become Members in the Neighborhood Association upon transfer of title to the land. Except as expressly provided, when Owners vote on matters addressed in this Residential Declaration, their vote is weighted in the same way as relative values are assigned to Residential Parcel types, as discussed in Chapter 5, Part II. Owner votes on matters set forth in the Bylaws or Articles of Incorporation may be on a different basis, as provided in those documents.

This Chapter contains some of the most important provisions concerning Neighborhood Association operation and voting procedure. Additional provisions are contained in the Neighborhood Association's Bylaws and Articles.

#### Neighborhood Association Operation

The operation of the Neighborhood Association relies on the following individuals:

- The Board of Directors ("Board"). Most decisions about the Neighborhood Association are the responsibility of the Board, acting on the Owners' behalf. Unless specifically provided otherwise, the Board has the authority to act on behalf of the Neighborhood Association and to make all decisions necessary for the operation of the Neighborhood Association, the care of the Neighborhood Commons and the enforcement of covenants contained in this Residential Declaration. The Founder initially appoints the directors. Owners begin electing some of the directors when at least 3 50 Residential Parcels in One Loudoun have been sold to Owners other than the Founder or its designated entities. Directors that are elected by the Owners are known as Class A Directors. Class A Directors must own property in One Loudoun.
- President. The President, who is elected by the Board, is the chief executive of the Neighborhood Association and is empowered to make decisions within the scope of authority described by the Board and this Residential Declaration. The President executes the details of projects authorized by the Board and handles matters that arise

between Board meetings, within the scope of authority established in the Bylaws or by the Board. The President must be a Member of the Board. Candidates for President must be sitting on the Board with time remaining equal to the term of the President's office.

The Board will also elect a Vice President, a Secretary, a Treasurer and other such officers as described in the Bylaws. These officers have the following responsibilities:

- Vice President. A Vice President takes the pla...

# ONE LOUDOUN NEIGHBORHOOD ASSOCIATION, INC.

### POLICY RESOLUTION NO. 7 -

# SHORT-TERM RESIDENTIAL RESTRICTIONS

WHEREAS, One Loudoun Neighborhood Association, Inc. ("Neighborhood Association") was created pursuant to a Declaration ("Residential Declaration"), dated November 28, 2007, and recorded among the Land Records of Loudoun County, Virginia at Instrument Number 20071129-0083003; and,

WHEREAS all property located within the Residential Neighborhood is subject to the Neighborhood Declaration, and all property within One Loudoun, including the Residential Neighborhood, is subject also to the Master Declaration; and,

WHEREAS, in addition to the Residential Declaration, the Neighborhood Association is governed by, among other things, its Articles of Incorporation ("Neighborhood Articles") and Bylaws ("Neighborhood Bylaws") (together, the Neighborhood Articles, Neighborhood Bylaws, and Residential Declaration, along with any rules and regulations adopted by the Neighborhood Association Board of Directors, are referred to herein as the "Neighborhood Governing Documents"); and,

WHEREAS, Article III, Section 3.5 of the Neighborhood Bylaws states that the "Board of Directors shall have all of the powers and duties necessary for the administration of the affairs of the Neighborhood Association and may do all such acts and things as are by applicable law or the Residential Declaration or Articles required to be exercised and done by the Neighborhood Association;" and,

WHEREAS, Article III, Section 3.5(vii) of the Neighborhood Bylaws further provides that the Board of Directors shall have the power to "Enact and amend Rules and Regulations from time to time; provided however, that no such Rules and Regulations so adopted shall be in conflict with the Residential Declaration;" and

WHEREAS, Section 55.1-1828 of the Virginia Property Owners' Association Act, Va. Code§ 55.1-1800, et seq. (the "Act"), requires that all Owners and their tenants, guests and invitees comply with the Residential Declaration and all provisions of the Act; and

**NOW THEREFORE**, the restrictions on Short-Term Residential Rentals within Neighborhood Association are hereby adopted.

#### A. MOTIVATION

- The One Loudoun Residential Declaration, Section 1, observes that communities have personalities just like people, and that the personality is usually established at the beginning of the community's life.
- To maintain and promote the personality of the Residential Neighborhood for long-term residents and positive social

- interactions and bonds between them.
- To maintain and promote the personality of Residential Neighborhood for its residents by supporting and encouraging long-term ownership and long-term rentals.
- o The One Loudoun Residential Declaration, Section 2.2, states the Neighborhood Association may establish a minimum lease term.

#### B. DEFINITION

- A Short-Term Residential Rental (STRR) in the Neighborhood Association, per Loudoun County Chapter 1470 Short-Term Residential Rental Registration, is the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy.
- STRR properties are those that are typically listed on websites, such as Airbnb and VRBO, per Loudoun County ZOAM-2018-0001.

## C. LEASE RESTRICTIONS

The minimum lease term within the One Loudoun Neighborhood Association shall be thirty (30) days. No owner shall lease any property or portion of a property within the One Loudoun Neighborhood Association for any period of less than thirty (30) days, with the exception of a renting back their residence to the resident-seller immediately following its sale.

# D. DOCUMENTATION

 The Neighborhood Association shall gather documentation of STRR within the Neighborhood Association from sources including but not limited to: Loudoun County's short-term residential rental registry; websites such as Airbnb and VRBO; social media posts.

### E. ENFORCEMENT

 Any violations of this Resolution will be pursued in accordance with the One Loudoun Neighborhood Association's Due Process & Enforcement resolution and the Neighborhood Governing Documents.

# ONE LOUDOUN NEIGHBORHOOD ASSOCIATION, INC. **RESOLUTION ACTION RECORD**

Resolution Type: Policy No. **7**

Pertaining to: Short-Term Residential Rental

Duly adopted at a meeting of the Board of Directors of the One Loudoun Neighborhood Association, held July 17, 2024. The STRR shall be effective June 30, 2025.

Motion By: STEFAN MIDFORD

Seconded By: LAWRETTE CIFALA

| NAME | TITLE | YES | NO | ABSTAIN | ABSENT |
|------------------|----------------|-----|----|---------|--------|
| David Fischer | President | | | | |
| Michael Joyce | Vice President | | | | |
| Laurette Cifala | Treasurer | | | | |
| Jennifer Hoskins | Secretary | | | | |
| Stefan Midford | Director | | | | • |