SOUTH RIDING MAGAZINE
26 SOUTH RIDING MAGAZINE
26 Did you know that some believe an attractive landscape can add 15% to the perceived value of a home?
Is your mature landscaping aging gracefully?
Does it look neat and attractive, like someone takes the time to lovingly prune the plantings each year?
Or does it look old, tired and beaten down?
Have you been less than attentive over the decades leaving a neglected appearance?
Is it overgrown to the point you can’t see your windows and you have to turn sideways to walk to your front door?
Does it look good with the exception of one area or one plant that needs attention?
Mature and attractive landscaping is highly desirable by home buyers and helps set South Riding as well as your individual home apart from competing communities. There are tons of articles and studies on the internet spouting impressive statistics about the positive impact quality landscaping can have on property values, individually and community wide. Alex Niemiera, Extension Horticulturist with the Department of Horticulture at Virginia Tech, published a paper entitled “The Effect of Landscape Plants on Perceived Home Value” checking the theory that an attractive landscape adds 15% to the perceived value of a home. The paper is available in entirety at pubs.ext.vt.edu.
Take a step outside, look at your landscaping objectively and take the next best steps. Call a professional (many advertise in this magazine), visit a local nursery to meet with a landscape designer, talk to your ‘green thumb’ neighbors, check out videos on the internet, the resources are endless for inspiration.

INVEST IN YOUR
LANDSCAPING
The Return is Worth It!
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WWW.SOUTHRIDING.NET • JULY 2023 27 WWW.SOUTHRIDING.NET • JULY 2023 27 Virginia Cooperative Extension has numerous instructive publications that can be found at pubs.ext.vt.edu Selecting Landscape Plants: Groundcovers Alex X. Niemiera, Professor, School of Plant and Environmental Sciences, Virginia Tech Publication 426-609 Introduction Landscapes are composed of plants that form ceilings, walls, and floors spaces. Groundcovers serve as attractive carpets of foliage that cloak and beautify our landscape “floors” (fig. 1).
A groundcover is a low-growing plant species — 3 feet tall or shorter — that spreads to form a relatively dense layer of vegetation. In covering bare soil, groundcovers reduce soil erosion and provide habitat for insects and other animals, along with a host of other positive environmental effects.
The following sections address general groundcover topics to give the reader the insights and decision-making information to select an aesthetic living carpet that will flourish in the specific conditions of their landscape. Several groundcover species will be described in detail with descriptions of their appearance and cultural requirements (e.g., sun exposure and soil conditions).
An additional list (without details) is also provided.
Groundcover Classifications Groundcovers can be classified into groups based on several criteria, the most important being height, foliage persistence, method of spread, growth rate, and aesthetic characteristics.
Plant Height A groundcover, sometimes classified as a small shrub, is generally regarded as a plant shorter than 3 feet tall. Of course, this size designation is somewhat arbitrary, but it serves as a general category of plants with a low stature. An important aspect of plant height is that short (1 foot or shorter) groundcovers are generally more prone to weed infestation than tall groundcovers.
This is because a relatively short groundcover permits more light to penetrate the groundcover canopy, making weed seeds more likely to germinate and prosper. Conversely, tall groundcovers are less prone to weed infestation because less light penetrates the canopy.
Foliage density, irrespective of plant height, also impacts the likelihood of weed infestation. Foliage persistence (discussed next) also affects the likelihood of weed infestation. Plants that do not maintain year-round foliage — such as deciduous woody species that lose their leaves in the fall — and most herbaceous perennials, whose aboveground plant parts die in the cold season, are more likely to be invaded by weeds.
Foliage Persistence The majority of groundcovers offered in garden centers are evergreen species — plants that retain foliage throughout the year — such as the Japanese pachysandra (Pachysandra terminalis; fig. 2). However, there are groundcover species that are not evergreen. Examples of these are (1) deciduous woody perennial species such as some low-growing cotoneaster Figure 1. Pachysandra terminalis bed. All photographs are by the author.
Some groundcovers are suited to foot traffic. Turfgrass species, the most common groundcovers, are good examples of walk-on groundcovers. Turfgrass, a lush green uniform carpet, is the quintessential groundcover. However, turfgrasses require a relatively high light exposure and frequent mowing in addition to other potential maintenance practices such as dethatching;
aerating; fertilizing; and controlling weeds, insects, and diseases.
There are numerous nonturfgrass groundcover species that require relatively few inputs (maintenance activities such as pruning and fertilizing) in order to maintain an attractive foliage mat. However, unlike turfgrass, most groundcover species are intolerant of foot traffic. Some groundcover species tolerate foot traffic, and they will be noted in an upcoming section.
_____________________________________________________________________ www.ext.vt.edu Produced by Virginia Cooperative Extension, Virginia Tech, 2018 Virginia Cooperative Extension programs and employment are open to all, regardless of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer. Issued in furtherance of Cooperative Extension work, Virginia Polytechnic Institute and State University,Virginia State University, and the U.S. Department of Agriculture cooperating. Edwin J. Jones, Director, Virginia Cooperative Extension, Virginia Tech, Blacksburg; M. Ray McKinnie, Administrator, 1890 Extension Program, Virginia State University, Petersburg.
VT/1118/426-609 (HORT-31P) publication 426-087 VIRGINIA STATE UNIVERSITY

The value of an attractive landscape to a home’s perceived value has often been stated at 15 percent. Is this figure reliable, and what landscape features do contribute to the value of a home? How does a landscape contractor convince his/her client to spend a significant portion of a home’s construction budget on landscaping, and is this a wise investment? How can a homeowner feel justified by spending thousands of dollars to landscape a newly constructed house? Or, will thousands of dollars worth of landscaping, significantly increase the “curb appeal” of a home for sale? To answer these questions, researchers conducted a seven-state survey of attendees at consumer home and garden shows to determine consumer perspective on how plant size, type, and design sophistication in a landscape affect the perceived value of a home (Behe et al., 2005).
The Survey In 1999, survey respondents viewed a photo of a newly built suburban house with only a lawn and concrete pathway. They were then shown 16 photographs of this house with different plant sizes and types, and levels of design sophistication. Plant sizes were small, medium, or large based on available sizes of plant types (perennial, shrub, or tree). Design sophistication levels (see Figures 1, 2, 3) were: 1) foundation planting only, 2) foundation planting with one large, oblong island planting and one or two single specimen trees in the lawn, or 3) a foundation planting with adjoining beds and two or three large island plantings, all incorporating curved bed lines. Plant types were:
•
evergreen only
•
evergreen and deciduous plants
•
evergreen and deciduous plants with 20 percent of the visual area of the landscape beds planted in annual or perennial color
•
evergreen and deciduous plants, 20 percent annual or perennial color, and the addition of a colored brick sidewalk entrance.
Survey Results What factor was most important?
Survey respondents ranked design sophistication as most important, plant size as next important, and diversity of plant type as least important (Table 1).
The Effect of Landscape Plants on Perceived Home Value Alex X. Niemiera, Extension Horticulturist, Department of Horticulture, Virginia Tech importance rank landscape aspect
% of value added to home 1 Design sophistication 42 2 Plant size 36 3 Diversity of plant material type 22 Table 1. Survey results with the ranking of landscape aspects and the percent value that these aspects added to the home value.
www.ext.vt.edu Produced by Communications and Marketing, College of Agriculture and Life Sciences, Virginia Polytechnic Institute and State University, 2009 Virginia Cooperative Extension programs and employment are open to all, regardless of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, or marital or family status. An equal opportunity/affirmative action employer. Issued in furtherance of Cooperative Extension work, Virginia Polytechnic Institute and State University, Virginia State University, and the U.S. Department of Agriculture cooperating. Rick D. Rudd, Interim Director, Virginia Cooperative Extension, Virginia Tech, Blacksburg; Alma C. Hobbs, Administrator, 1890 Extension Program, Virginia State, Petersburg.
www.ext.vt.edu Produced by Communications and Marketing, College of Agriculture and Life Sciences, Virginia Polytechnic Institute and State University, 2009 Virginia Cooperative Extension programs and employment are open to all, regardless of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, or marital or family status. An equal opportunity/affirmative action employer.
Issued in furtherance of Cooperative Extension work, Virginia Polytechnic Institute and State University, Virginia State University, and the U.S. Department of Agriculture cooperating. RIck D. Rudd, Interim Director, Virginia Cooperative Extension, Virginia Tech, Blacksburg; Alma C. Hobbs, Administrator, 1890 Extension Program, Virginia State, Petersburg.
publication 430-459

Growth Habit Understanding the natural “habit” or shape of shrubs will help you determine how to prune them. All shoots grow outward from their tips. Whenever tips are removed, lower buds are stimulated to grow. Buds are located at nodes, where leaves are attached to twigs and branches. Each node produces from one to three buds, depending on shrub species.
Shrubs have mounding, cane, or tree-like growth habits. Those with mounding habits, such as evergreen azalea and spirea, generally have soft, flexible stems, small leaves, and are often used in mass plantings.
Shrubs with cane habits include forsythia and nandina. These shrubs spread by sending up erect new branches, called canes, from their base.
Tree-like shrubs have woodier, finely divided branches. Witch hazel and rhododendron are examples of shrubs with tree-like habits.
Heading and thinning cuts Heading and thinning cuts have different effects on subsequent growth.
Heading cut Proper pruning angle A Guide to Successful Pruning Pruning Shrubs Susan C. French, Extension Technician Bonnie Lee Appleton, Extension Horticulturist How to Prune There are two basic types of pruning cuts: heading cuts, and thinning cuts. Heading cuts stimulate growth of buds closest to the wound. The direction in which the top remaining bud is pointing will determine the direction of new growth. Make heading cuts selectively to reduce shrub height and retain natural form. Non-selective heading cuts made indiscriminately will stimulate rapid regrowth from buds below the cut. These vigorous shoots are unattractive and make shrubs bushier, but not smaller. Non- selective heading cuts are only justifiable when using hedge clippers on a hedge or topiaried shrub.
Thinning cuts remove branches at their points of origin or attachment. Used in moderation, thinning cuts reduce shrub density without stimulating regrowth.
Make pruning cuts correctly. For heading cuts, prune 1/4 inch above the bud, sloping down and away from it. Avoid cutting too close, or steep, or the bud may die. When pruning above a node with two or more buds, remove the inward-facing ones.
Make thinning cuts just above parent or side branches and roughly parallel to them.
Don’t coat pruning cuts on shrubs with paint or wound dressing.
These materials won’t prevent decay or promote wound closure.
Maintenance Pruning Deciduous shrubs require maintenance pruning to keep them healthy and in scale with their surroundings. Maintenance

SOUTH RIDING MAGAZINE
28 What happened to the siding on this home?
MINH: That is thermal distortion on the siding caused by solar reflection. The sunlight hits the neighbors' window and since the window doesn’t move and has a Low E reflective coating on the glass, all of the reflected sunlight is concentrated in the exact same spots on the wall and bakes and warps the vinyl. Very common in our area where homes are close to one another and are in close proximity at an angle where the sunlight can hit it.  
Is this preventable?
MINH: It is actually a pretty easy fix. If the neighbors have removed their window screens, they just need replace them on the window.  A screen over the window helps with the reflection.  If it is a window that has a half screen and the top glass is causing the reflection, it can be tinted with an anti-reflective film. The tricky part however, is having the conversation with the neighbors and deciding who will pay for it.
SIDING vs the SUN
Thermally Distorted Vinyl Siding We asked Minh Vu one of our favorite homeowners and Owner/Operator of M
Gen Contracting to share his knowledge with us on what thermally distorted vinyl siding is and how it can be prevented.

WWW.SOUTHRIDING.NET • AUGUST 2020 29 Is this something that homeowners insurance typically covers?
MINH: It may, but most policies have a deductible of $500-1000 and the repair cost for damage similar to the one in the photo would be just a bit more than that so I don't think it'd worth it for a homeowner to file a claim.  
What should homeowners know when it comes to replacing their damaged siding?
MINH: When replacing the damaged siding, the new siding will not match the current siding 100% due to weathering and fading. Most of the homes in our South Riding neighborhood have the original builder’s siding so getting a close match is not difficult and any color differences usually fade into uniformity within 6-12 months.  
If you wish to collaborate on an educational article similar to this please send an email to [email protected] to start the conversation.
M GEN CONTRACTING www.mgeneralcontracting.com (571) 665-2880 Ask for MINH VU
WHY US?
• Free estimates
• No hassle pricing
• Licensed & insured
• Energy Star products
• Lifetime all-inclusive warranties Roofing • Windows • Siding Doors • Full Interior Remodeling We want to thank Minh for taking the time to share his knowledge and experience with us.

SOUTH RIDING MAGAZINE
26 Snowy days can be fun and beautiful, but they also bring a shared responsibility to keep our neighborhood sidewalks safe and easy to get around. A little time spent clearing snow and ice goes a long way in helping neighbors, kids, visitors, delivery drivers, and emergency personnel move safely through our community.
Here’s a quick and friendly reminder for winter sidewalk safety:
	♦Each homeowner or resident is responsible for clearing snow and ice from the sidewalks, driveway aprons, and driveways next to their home.
	♦If your property has a sidewalk along a public street, you are responsible for clearing it.
	♦Sidewalks should be cleared within six hours after snow stops falling, or by noon the next day if the snowfall ends overnight.
	♦When ice is difficult to remove, spreading sand or another safe traction material is an acceptable way to reduce slipping hazards.
These standards help ensure that our community remains safe, welcoming, and accessible throughout the winter months.
Why Your Help Matters Clearing snow and ice isn’t just about rules; it’s about looking out for one another. Thank you for doing your part to make winter a safer and more enjoyable season for everyone.
Together, we can keep our neighborhood moving safely, even on snow days.
* The information above is based on the following governing documents and local regulations:
South Riding Proprietary Snow & Ice Removal Standards (R2014-1) available on the website at southriding. net. Please note: If snow and ice are not cleared as required, the Proprietary may send a reminder notice. In rare cases, the Association may arrange for snow removal and bill the cost back to the homeowner.
Loudoun County Residential Snow Guidelines – Ordinance 1022. 01 (Removal of Snow and Ice).
Loudoun County regulations require residents to remove snow and ice from sidewalks adjacent to their property within the specified timeframes.
Friendly Reminder for Snow Days & Sidewalks:
Helping Keep Our Neighborhood Safe This Winter

NOTICE OF INTENT TO INSTALL
AN APPROVED ANTENNA/SATELLITE DISH
Return completed form to:
Town Hall Address: 43055 Center Street, South Riding, VA 20152 Phone: 703-327-4390 Fax: 703-327-6116 Email: [email protected]

THIS FORM IS APPLICABLE FOR DISHES ONE METER OR LESS (APPROXIMATELY 39”)
DISHES MORE THAN ONE METER REQUIRES A COMPLETED APPLICATION FOR EXTERIOR MODIFICATION AND SOUTH
RIDING PROPRIETARY WRITTEN APPROVAL BEFORE INSTALLATION

Name: _____________________________________________________________________________________________________
Property Address: ___________________________________________________________________________________________
Mailing Address (if different):________________________________________________________________________________
Email: _____________________________________________________________________________________________________
Daytime Phone: _________________________________ This is ___cell /___work /___home (Check one)
Single Family: ______ Townhouse: ______ Carriage House:

If renting – please attach a copy of notice informing the owner/landlord of tenant's intent to install an Antenna/satellite dish.

Type of Antenna/Satellite Dish: (Select the one that applies)
____ Satellite Dish (39” or less in diameter) ____ Television broadcast ____ Multipoint distribution ____ Wireless Internet

Company Performing Installation: ___________________________________________

Permitted antenna/satellite dish locations:
To the extent feasible, antennas should not be visible from the street. The following priorities shall be observed in determining antenna locations:
1) Mounted directly on the rear of the house or on a roof plane facing the rear. Generally below the peak of the roof so as not to be visible from the front of the house.
2) Mounted on a pole in the rear yard or side yard toward the rear of the house.
3) Below or behind a fence; may not be placed on the top rail or board.
4) Mounted on the ground in the front yard and integrated into landscaping.
5) If no clear signal may be obtained in any of the above locations, the front plane of the house.

This does not permit installation on Association Property, even if an acceptable quality signal cannot be received from the property.

Proposed Location for Antenna/Satellite Dish: ___________________________________________
I will comply with all of the Association's rules for installing, maintaining, and using antennas and satellite dishes. I assume liability for any damage to Association and other Owners' property that occurs due to installation, maintenance, and use.

Owner/Applicant(s)
Signature: ____________________________________________ Date: __________________

Signature: ____________________________________________ Date: __________________

Application for Exterior Modification

Return completed Application to Town Hall:
Address: 43055 Center Street, South Riding, VA 20152 Email: [email protected]

Name: _________________________________________ Email: ________________________________________________________
Property Address: ______________________________________________________________________________________________
Mailing Address (if different): ____________________________________________________________________________________
Phone: _________________________________

Is this project existing: ___Yes / ___No

Description of Project(s)
Indicate the type of project you are applying for: circle all that apply or fill in the empty space provided.
Deck Patio Landscape Hot Tub BBGOAL
Pool Pergola Shed Shutters Fence Solar Panels Light Fixtures Screened Porch Roof Replacement Tree Removal Material Change Color Change Misc. (Fill in):

Checklist Describe materials to be used and overall dimensions - height, length, width, type, style, colors etc. Attach to the Application photos of such materials, plats, architectural drawings, etc.

Brochures Provide brochures, photos, of all proposed exterior materials, items and colors, specify if any wood items will be left natural or stained (provide stain transparency and color)

Photographs Provide photographs of the existing Lot or home, marked to show the location of the proposed change

Design Provide detailed design, architectural drawings or plans to scale showing the existing house and the proposed alteration with all dimensions as applicable

Plat Provide a copy of the Site Plan or Plat showing the exact location and dimensions of the proposed improvement marked on the plat, include distance from lot lines

Dimensions

Material(s)

Color(s)

Miscellaneous/
Notes

Additional items may include the following:

If grading is involved, a plan showing the change in grade, any retaining walls, terracing that will be required

A landscape plan, as applicable or required, indicating the proposed type and location of existing or proposed vegetation

If fencing or screening is proposed, include a drawing indication dimensions, details, materials and proposed colors

Details of any associated lighting, specify the direction of light projection for any spotlighting

Fee or assessment if required (see page 4 for an excerpt from the Design & Maintenance Standards).
Page 1/4

Neighbors Acknowledgements Please obtain the signatures of affected neighbors indicating their awareness of your proposed plans, not their approval or disapproval of the project(s).

Signatures from all neighbors who will be affected by the change (to whom it will be visible).

I am aware that my neighbor is planning an exterior modification to his/her Lot. I also understand that my signature below does not mean that I agree with or support the proposed change(s), plans or Application. I have reviewed all the drawings and will notify SRP in writing within 72 hours of signing this Application if I have any concerns about the project. I understand that my concerns may be taken into consideration during the review process, but they are not binding on any decision made by the Committee. I also understand that I have the right to appeal the Committee’s ruling in accordance with the policy and procedures as outlined in the Declaration for South Riding and the Design and Maintenance Standards.

REAR OF HOME

FRONT OF HOME

Page 2/4

Owners’ Acknowledgements

Page 2/4

Affected Neighbor

Address

Name

Signature Affected Neighbor

Address

Name

Signature Affected Neighbor

Address

Name

Signature Affected Neighbor

Address

Name

Signature Affected Neighbor

Address

Name

Signature Affected Neighbor

Address

Name

Signature Affected Neighbor

Address

Name

Signature Affected Neighbor

Address

Name

Signature

I/we understand and agree to the following: (Please initial)

1.
I acknowledge and agree to follow the architectural requirements and standards in the Design Standards and the Declaration and a review process established by the Board of Directors.

2.
No work on the modifications requested in this Application will begin until I receive written approval from SRP. If work is started prior to approval, I may be required to remove any or all of the modifications, if they are not approved, and restore my property to its original condition at my own expense. I may be held responsible for any legal fees incurred. An after-the-fact Application assessment of $50 will be charged for each project started before receiving approval.

3.
Approval is contingent upon the modifications being completed as approved by SRP; any variation from the original Application must be resubmitted for approval.

4.
Approval is contingent upon construction being completed in a timely and professional workmanlike manner, and the approval by SRP (if so granted) will automatically expire if the proposed project is not completed within twelve (12) months of approval.

5.
I am responsible for all landscaping, grading and drainage issues related to the improvements. All work associated with the project will be completed within the property lines. Any damage to adjoining properties or Common Areas will become the direct responsibility of the owner making the modification.

6.
I/we understand that modifications to lots, whether to structures or landscaping, should not modify water flow or drainage unless properly engineered and impact on surrounding properties is considered and addressed.

7.
I understand that members of the Community Standards Committee and Staff of SRP are authorized to enter my Lot to make routine inspections pursuant to Section 3.3 of the Declaration. I further authorize inspections as required to support this Application.

8.
It is my responsibility and obligation to obtain all building permits, to contact Miss Utility and to construct the improvements in a workmanlike manner in conformance with all applicable building and zoning codes.

9. _____I/we agree to abide by all applicable County and State laws (e.g. zoning laws, ordinances, building codes) and that I/we will obtain any licenses, permits or approvals that may be necessary or required by state and local authorities.

I/we prefer to have our decision letter: (Please check one)
___Emailed to _____________________________________________________________________
___Mailed

Signature of Owner: ______________________________________ Date: _________________

Signature of Co-Owner: ___________________________________ Date: _________________

Page 3/4

Excerpt from the Design & Maintenance Standards (pg. 12) regarding Application and review fees Application and review fees are designed to cover costs of independent consultants, communications with homeowners who did not receive approval prior to starting their project, and any added costs reasonably related to the Application.
After-the-Fact Application Assessment - $50 for projects started prior to receiving approval from SRP
Independent Consultant Fee - Actual Cost - Certain project Applications, as determined by Staff or the Committee, may require further review by an Independent Consultant. (See Section 9.1 (b) (2) of the Declaration) The project applicant is responsible for payment of the Independent Consultant Fee, which will be passed through to the applicant and corresponds to the actual amount charged to SRP by the Independent Consultant for this service.

Examples of a marked Site Plat and photos of proposed materials

Page 4/4

Community Standards Complaint Form NOTE: This form must be completed in order for an alleged rules violation to be investigated by the Proprietary. There is no guarantee of anonymity on behalf of the person completing this form, however, for good cause the identity of the complaining party may be withheld.
Information of person(s) allegedly violating rules:
Name: ___________________________________________________________ Tenant:___ Owner:___
Property address: __________________________________________________
Have you personally requested the Lot owner or tenant to cease the rules violation? Yes:___ No:___
Describe in detail the alleged violation.
Please include when, where, and what occurred, attaching additional sheets and photo(s) if necessary
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Contact information of person(s) filing complaint:
Name: _______________________________________________________________________________
Property Address_______________________________________________________________________
Email: ____________________________________ Phone number: ______________________________

_________________________________________

________________________________

Signature

Date

43055 Center Street, South Riding, Virginia 20152 Phone (703) 327-4390 Facsimile (703) 327-6116
 www.southriding.net [email protected]

Community Standards Response Form

Return to:
Community Standards Department 43055 Center Street South Riding, VA 20152 OR
[email protected]

 Date:

Property Address:
______________________

□ I hereby request a hearing before the Community Standards Committee for the following reason(s);

□ I have corrected the maintenance item(s) as notified.

 ______________________________
 Signature

 ______________________________
 Day time phone

 ______________________________
 Email address

SIGN

DESIGN & MAINTENANCE STANDARDS • WWW.SOUTHRIDING.NET
IF YOU HAVE ANY DOUBT FILL AN APPLICATION OUT.
3 S O U T H R I D I N G
Design & Maintenance Standards Adopted XXX X, XXXX • Effective XXX X, XXXX
POINTS OF CONTACT – SOUTH RIDING PROPRIETARY
Kristi Felouzis, CMCA, AMS, PCAM
South Riding Proprietary General Manager TOWN HALL
43055 Center Street South Riding, VA 20152 Email [email protected] Office 703-327-4390 Fax 703-327-6116 Website www.southriding.net After-hours Emergency 888-980-8958 Recreation Passes For pool passes and tennis court keys contact Town Hall at 703-327-4390.
The pools are generally open Memorial Day - Labor Day.
Financial Management Agent SFMC (Service First Management & Consulting)
Account Representative Contact Telephone 703-392-6006 Email [email protected] Payment Address PO BOX 66571 Phoenix, AZ 85082 Trash Removal REPUBLIC SERVICES
Telephone 703-818-8222 Call to schedule collection for a large item or large quantity of items.
Visit www.southriding.net for information regarding

■Yard waste collection

■Holiday pick up schedule FIRE/RESCUE – Emergencies call 911 Dulles South Safety Center

■Fire Station 19 571-258-3719

■Sheriff’s Office 571-258-3200

■Non-Emergency Sheriff 703-777-1021 Adopted February 2, 2023 • Effective March 20, 2023

DESIGN & MAINTENANCE STANDARDS • WWW.SOUTHRIDING.NET
IF YOU HAVE ANY DOUBT FILL AN APPLICATION OUT.
5

TABLE OF CONTENTS
POINTS OF CONTACT
3 GENERAL INFORMATION
9 APPLICATION AND REVIEW PROCESS
11 FEES
12 DESIGN STANDARDS A–Z
17 ADDITIONS/ALTERATIONS
19 - 20 AIR CONDITIONERS/HEAT PUMPS/GENERATORS
21 ANTENNAS/SATELLITE DISHES
22 ARTIFICIAL TURF/OUTDOOR CARPETING
23 ATTIC VENTILATORS/FANS
24 AWNINGS/SUN CONTROL DEVICES
25 BASKETBALL GOALS (PORTABLE AND FIXED)
26 - 27 CAR CHARGING STATIONS
28 CHIMNEYS/FLUES AND VENTS
29 CLOTHES LINES AND HANGERS
30 COLOR AND MATERIALS/TEXTURE CHANGES
31 COMMON AREAS/ASSOCIATION PROPERTY
32 COMPOST BINS
33 CONCRETE REPAIRS/PAINTING
34 COVERS FOR VEHICLES
35 DECKS
36 - 46 Universal Standards 36 Single Family Homes 37 - 38 Town Homes 39 - 40 Carriage Homes Golf Course Lots 41 - 42 Carriage Homes 43 - 44 Examples of Lattice, Railings and 1 foot Setbacks 45 - 46 DOG HOUSES, PET ACCESS DOORS
47 DOORS
48 Storm Doors 49 DRIVEWAYS/PARKING PADS
50 EXTERIOR DECORATIVE OBJECTS
51 FENCES
52 - 64 Universal Standards 52 Golf Course Lots 53 - 55 Carriage Homes 53 Single Family Homes 54 Townhomes 55 Carriage Homes 56 Single Family Homes 57 - 61 Black Aluminum/Wrought Iron 57 Wooden 58 White Vinyl 59 Village Series houses 59 South Riding Station Villages houses 60 West Riding (Lots 175 - 183 Only)
61 Townhomes 62 - 63 Wooden 62 White Vinyl 63 Invisible Fences 64

6 DESIGN & MAINTENANCE STANDARDS • WWW.SOUTHRIDING.NET
IF YOU HAVE ANY DOUBT FILL AN APPLICATION OUT.
FIRE PITS
65 FIREPLACES (OUTDOOR)
66 FIREWOOD
67 FLAGS/FLAGPOLES
68 GARAGE DOORS
69 GAZEBOS
70 GREENHOUSES
71 GUTTERS AND DOWNSPOUTS
72 HANDICAP ACCESSIBLE FACILITIES AND RAMPS
73 HARDSCAPING
74 HOLIDAY DECORATIONS AND LIGHTING
75 HOT TUBS/SPAS
76 HOUSE NUMBERS/ADDRESS SIGNS
77 IRRIGATION SYSTEMS
78 KITCHENS (OUTDOORS)
79 LANDSCAPING (PLANTINGS AND RELATED ELEMENTS)
80 - 81 LANDSCAPE BORDERS/RETAINING & DECORATIVE WALLS
82 LIGHTING
83 MAILBOXES AND POSTS
84 - 86 Universal Standards 84 Wooden Posts 85 White Vinyl or PC Posts 86 MATERIAL CHANGES
87 PAINT COLORS
88 - 89 PATIOS
90 PAVILIONS/POOL HOUSES
91 PERGOLAS
92 PLAY EQUIPMENT
93 POOLS (SWIMMING)
94 PORCHES
95 PRIVACY AND OTHER SCREENING
96 - 97 RADON EQUIPMENT
98 RAIN BARRELS
99 ROOFING
100 SECURITY DEVICES
101 SHADE STRUCTURES (TEMPORARY)
102 SHEDS (STORAGE)
103 - 107 Universal Standards 103 Small Vertical and Horizontal Utility Sheds 104 Traditional Sheds 105 - 107 All Golf Course Lots 105 Townhomes and Carriage Homes 106 Single Family Homes 107 SHUTTERS
108 SIDING
109 SIGNAGE/TEMPORARY SIGNAGE
110 SKYLIGHTS
111 SOLAR PANELS
112 STAIN COLORS
113 - 114 TEMPORARY EXTERIOR STORAGE UNITS (PODS)
115 TRASH (RECYCLING, COLLECTION, CONTAINER STORAGE AND DUMPSTER USE)
116 TRASH CONTAINER ENCLOSURES
117

DESIGN & MAINTENANCE STANDARDS • WWW.SOUTHRIDING.NET
IF YOU HAVE ANY DOUBT FILL AN APPLICATION OUT.
7 TREES: PLANTING
118 TREES: REMOVAL
119 - 120 TRELLISES/ARBORS
121 VEGETABLE GARDENS
122 WALKWAYS/PATHWAYS/SIDEWALKS
123 WATER FEATURES
124 WINDOWS
125 WIRES AND CABLES
126 Appendices 127 A – DEFINITIONS AND INTERPRETATIONS
128 - 130 B – APPLICATION FOR EXTERIOR MODIFICATION
131 - 134 C – COMPLETION AGREEMENT
135 D – NOTICE OF INTENT TO INSTALL AN APPROVED ANTENNA/SATELLITE DISH
136 E - COMPLAINT AND DUE PROCESS PROCEDURES
137 - 141 F – PROCEDURES & STANDARDS FOR YARD AND LAWN MAINTENANCE
142 - 144 G – PROCEDURES AND STANDARDS FOR SNOW AND ICE REMOVAL
145 - 147 H – PARKING REGULATIONS AND ENFORCEMENT PROCEDURES
148 - 151 I – COMMON AREA CONSERVATION STANDARDS
152 - 155 J – MILLER & SMITH HOMES
156 K – VILLAGE SERIES HOMES
157 - 159 L – SOUTH RIDING STATION HOMES
160 - 161 M – MAILBOX POST STYLE REFERENCE
162 - 169 N – TRASH & RECYCLING REFERENCE
170 - 171 O – HIERARCHY OF GOVERNING DOCUMENTS
172 P – INDEPENDENT CONSULTANT REVIEW EXPLANATION
173 Q – TIPS FOR SECURING A PORTABLE BASKETBALL GOAL
174

DESIGN & MAINTENANCE STANDARDS • WWW.SOUTHRIDING.NET
IF YOU HAVE ANY DOUBT FILL AN APPLICATION OUT.
9 General Information Objective The objective of this document is to provide a consistent set of property change and exterior maintenance guidelines for use by South Riding homeowners, members of the Community Standards Committee (aka Covenants Committee) “Committee”, and Board of Directors “Board”, as well as South Riding Proprietary and its Staff hereafter referred to as “SRP” and “Staff”, in maintaining and enhancing South Riding’s carefully designed environment.
This document supports SRP’s Strategic Goal “to consistently uphold the standards of design, quality and maintenance of all residential property in South Riding”.
The Board approved Design and Maintenance Standards
“Design Standards” are designed to amplify and supplement the Declaration but are not a substitute for the Declaration.
In the event of a conflict between the Declaration and Design Standards, the Declaration controls.
The Design Standards provide a framework for application requirements for improvements and additions for which homeowners must submit an “Application for Exterior Modification” “Application” to SRP also address the prerequisites for submitting a completed Application for prior approval of such projects. These Design Standards are not intended or designed to be comprehensive in nature nor allinclusive or exhaustive.
The specific objectives of these Design Standards are:

■To increase homeowner awareness and understanding of the terms of the Declaration from which authority is granted for creating and enforcing rules and use restrictions.

■To illustrate design standards that will assist homeowners, the Committee, and Staff in developing and implementing exterior alterations and improvements that are in harmony with the immediate neighborhood and community as a whole.

■To assist homeowners in preparing a completed application to the Committee for the required and necessary review by the Committee.
Authority The authority and responsibility for maintaining the quality and design in South Riding is set forth in the recorded Declaration for South Riding, to which all Lots are subject and with which all Owners of Lots must comply. Enforcement of the provisions of the Declaration ensures that standards of design quality will be maintained consistently throughout the community which protects property values and enhances the overall community environment.
The Declaration provides that all exterior alterations require the approval of the Committee. Section 9.4(a) of the Declaration provides:
“No person shall make any addition, alteration, improvement or change of grade in or to any Lot (other than for normal upkeep and not including areas within a building visible from the exterior only because of the transparency of glass doors, walls or windows), without the prior written approval of the Covenants Committee.”
Accordingly, unless otherwise provided in the Declaration or these Design Standards, all exterior additions, alterations, or improvements or any change to the exterior appearance of a Lot, must have the prior written approval of the Committee before any such changes are made (except as otherwise noted herein).
See Hierarchy of Governing Documents diagram in Appendix O on page 171.
See Hierarchy of Governing Documents diagram in Appendix O on page 171.

2 Z PP cot 10 DESIGN & MAINTENANCE STANDARDS * WWW.SOUTHRIDING.NET * IF YOU HAVE ANY DOUBT FILL AN APPLICATION OUT.
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11 DESIGN & MAINTENANCE STANDARDS • WWW.SOUTHRIDING.NET
IF YOU HAVE ANY DOUBT FILL AN APPLICATION OUT.
Application and review procedures which will be used by the Board, Committee and Staff are detailed below. If, after reading the pertinent section of these Design Standards for your project(s), you are unsure if approval is required please contact the Community Standards Department at Town Hall at [email protected].
Written approval must be received from SRP prior to the commencement (installation or construction) of an exterior modification which requires approval. A monetary assessment will be collected for starting construction prior to approval.
Obtaining a Permit from Loudoun County does not constitute approval of the project by SRP. Any and all changes to the exterior of a Lot or any improvement located thereon must comply with the Design Standards.
Any and all changes to a Lot or improvement located thereon should also comply with applicable Loudoun County zoning ordinances and building codes and state law, including the Virginia Uniform Statewide Building Code.
Applications Applications must be complete in order to commence the review process. Incomplete applications will be returned to the applicant with a statement of deficiencies which must be remedied in order to be considered for review.
Completed applications must be received by the close of business the Tuesday prior to each Committee meeting to be considered for review at that next meeting. Please check the Committee’s meeting schedule on the website www.
southriding.net, for dates. You may also email or call the Community Standards Department at communitystandards@ southriding.net or 703-327-4390. Applications received after the deadline stated above will not be reviewed until the subsequent Committee meeting.
Completed applications and related materials should be submitted to:
South Riding Community Standards Committee Town Hall 43055 Center Street South Riding, VA 20152 Or emailed to [email protected] MODIFICATIONS TO OWNERS’ LOT
Owners wanting to make any of the changes requiring approval to their Lot must submit an Application to the Committee. Applications can be obtained in Appendix B of this document, at Town Hall or online at www.southriding.net.
If it is determined by Staff or the Committee that an Independent Consultant is needed to review the application (depending on the scope and scale of the proposed project), the applicant will be notified, and the Consultant Fee will be collected prior to review. See page 12, Application and Review Fees, for more information.
continued on the next page…
Application and Review Procedures

DESIGN & MAINTENANCE STANDARDS • WWW.SOUTHRIDING.NET
IF YOU HAVE ANY DOUBT FILL AN APPLICATION OUT.
12 Project Submission Requirements Applications must include complete and accurate descriptions of the proposed improvement(s). In order to permit evaluation by the Committee or Staff, supporting exhibits may be required. Additional information other than the requirements described below may be necessary as determined by Staff or the Committee. Incomplete submissions will be returned to the applicant.
SUBMISSION REQUIREMENTS:

■Completed Application (every page must be completed).

• Please note this includes signatures from all neighbors who may be affected by the change (i.e. those in direct view and/or adjacent to your Lot);

■Detailed description of the alteration or improvement.

• This includes a complete listing and description of materials to be used and overall dimensions - height, length, width, type, style;

■Professional or detailed design/architectural drawings/ plans to scale showing the existing house and the proposed alteration

• This includes professional elevation /construction drawings for applicable projects, with all dimensions – height, length, width, as applicable;

■Photographs of the existing condition (as applicable), marked to show the location of the proposed change;

■Brochures, catalogues, photos, or manufacturer’s “cut sheets” of all exterior materials/items;

■Samples of all exterior proposed colors, specify if any wood items will be left natural/untreated;

■A copy of the Site Survey/Plat showing the exact location and dimensions of the proposed improvement drawn on the plat with the distance from the Lot lines clearly defined;

■If grading is involved, a plan showing the change in grade, any retaining walls/terracing that may be required.

■A landscape plan, as applicable, indicating the proposed type and location of existing or proposed vegetation;

■If fencing/screening is proposed, include drawings indicating dimensions, details, materials and proposed colors;

■Details of any associated lighting, specify the direction of light projection for any spotlighting;

■Fee as required (See Application Review Fees on this page).
Application Review Fees Application and review fees are designed to cover costs of independent consultants, communications with homeowners who did not receive approval prior to starting their project, and any added costs reasonably related to the application.
INDEPENDENT CONSULTANT FEE - ACTUAL COST
Certain project applications, as determined by Staff or the Committee, may require further review by an Independent Consultant. (See Section 9.1b(2) of the Declaration)
The project applicant is responsible for payment of the Independent Consultant Fee, the actual, exact amount charged to SRP by the Independent Consultant for this service.
Projects which may be subject to review by an Independent Consultant include but are not limited to:

■Exterior additions to a dwelling

■Exterior alterations that change or affect the roofline

■Garages

■Pavilions and other free standing buildings

■Pools and related structures/equipment

■Projects with extensive grading

■Projects which may affect drainage between Lots or common areas

■Projects with extensive structural issues or unusual architectural features

■Reconstruction of a dwelling

■Screened Porches/Sun Rooms continued on the next page…
AFTER-THE-FACT APPLICATION ASSESSMENT - $50 For projects started or completed prior to receiving approval from SRP.
AFTER-THE-FACT APPLICATION ASSESSMENT - $50 For projects started or completed prior to receiving approval from SRP.
Application and Review Procedures …continued

13 DESIGN & MAINTENANCE STANDARDS • WWW.SOUTHRIDING.NET
IF YOU HAVE ANY DOUBT FILL AN APPLICATION OUT.
Review The Staff will review each Application and accompanying materials and information for completeness. Submissions that do not have the necessary information for review may be deemed incomplete and will be returned to the Owner with a statement of deficiencies. Only completed submissions that are received timely will be reviewed at the next scheduled Committee meeting or considered for an In-House Review by Staff, as appropriate.
The Committee, or Staff (specifically the Director of Community Standards, Community Standards Manager or Application Coordinator), evaluates all completed submissions on the individual merits of the Application, including the consideration of the characteristics of the housing type and model and the individual Lot. What may be an acceptable design in one specific section may not be for another section.
Each properly and completely submitted Application must be acted on within 60 days after submission of a completed application in the form prescribed by the Committee.
BASIS FOR OVERALL REVIEW CRITERIA
The Committee considers the following criteria in evaluating Applications:
1.
Relation to the South Riding Community Open Space Concept – Fencing, in particular, can have damaging effects on open space. Other factors, such as removal or addition of trees, disruption of the natural topography and changes in rate or direction of storm water run-off, also adversely affect South Riding’s open space.
2.
Validity of Concept – The basic idea should be sound and appropriate to its surroundings.
3.
Design Compatibility – The proposed improvements should be compatible with the architectural characteristics of the applicant’s house, adjoining houses, the neighborhood setting or particular section of the community. Compatibility is defined to include but not be limited to similarity in architectural style, quality of workmanship, similar use of materials, color, and construction details.
4.
Location and Impact on Neighbors – The proposed alteration should relate favorably to the landscape, topography, the existing structure, neighboring structures and the neighborhood. The primary concerns are access, view, sunlight, ventilation, and drainage. For example, fences may obstruct views, or access to neighboring property; decks or larger additions may infringe on a neighbor’s privacy and view. As another example, inappropriate “clutter” of play equipment, or an
“ill-planned” landscape scheme may also affect existing neighbors.
5.	 Scale – The size (in three dimensions: length, width and height) of the proposed alteration should relate well to adjacent structures and its surroundings. For example, a large addition to a small house may be inappropriate.
6.	 Color – Color may be used to soften or intensify visual impact. Parts of an addition that are similar in design to an existing house, such as roofs and trim should match in color and composition.
7.	 Materials – Continuity is established by use of the same or compatible materials as were used in the original house. The options may be limited somewhat by the design and materials of the original house. For instance, horizontal vinyl siding on the original house should be retained in any addition; an addition with wood siding may or may not be compatible with a brick house.
8.	 Workmanship – The quality of work should be equal to, or better than, that of the surrounding area. Poor work quality and poor construction practices, besides causing the owner problems, can be visually objectionable.
SRP, the Board and the Committee assume no responsibility for the safety or structural validity of new construction by virtue of an approved design. It is the responsibility of each applicant to obtain a building permit where required and comply with Loudoun County codes, ordinances and regulations.
9.	 Timing – Projects that remain incomplete for long periods of time are visually objectionable and can be a nuisance and safety hazard for neighbors and community. All projects obtaining approval shall be completed as approved within 12 months after the date of approval or within such other period as specified in the approval. If any such project is not completed as approved within 12 months after approval, or such other time period determined by the Committee, the approval shall lapse.
10.	 Site Appearance – A daily cleanup of construction materials is required. Debris should be secured in a container and materials neatly and securely stored.
Any portable toilets utilized during construction must be screened from view of neighboring properties and the street (temporary lattice enclosures serve well).
Dumpsters and construction debris bags must meet South Riding guidelines, please see page 116 for those standards.
Application and Review Procedures …continued continued on the next page…

DESI...

pg. 1 
 
SOUTH RIDING PROPRIETARY
REGULATORY RESOLUTION 2014-1
 Procedures and Standards for Snow and Ice Removal WHEREAS, Article 4, Section 4.1 (4) of the Bylaws empowers the Board to adopt and amend reasonable rules and regulations not inconsistent with the Association Documents; and WHEREAS, Article 9, Sections 9.1 (a) and (b)(1) of the Declaration requires the Board to establish a Covenants Committee ("Committee") and that said Committee shall regulate the external design, signage, appearance, use and up keep of lots in the Association; and WHEREAS, Section 55-515 of the Virginia Property Owners' Association Act, Code of Virginia (1950, as amended) (the "Act") requires that all lot owners (hereinafter, “Lot Owner” or
“Member) and all those entitled to occupy shall comply with all lawful provisions of the Act and of the Declaration; and

 WHEREAS, Article 12, Section 12.1(f) of the Declaration provides that the violation of any of the Rules and Regulations adopted by the Board of Directors or the breach of any other provision of the Association Documents shall give the Board of Directors the right to enter the portion of the Property (excluding the dwelling) pursuant to Section 3.3, on which, or as to which such violation or breach exists and summarily to abate and remove, at the expense of the defaulting Owner, any structure, thing or condition that may exist therein contrary to the intent and meaning of the provisions of the Association Documents or the Rules and Regulations, and the Board shall not thereby be deemed guilty of trespass; and

WHEREAS, Section 55-513 B of the Act and Article 12, Section 12.1(i) of the Declaration requires that certain due process rights be observed in connection with enforcement action taken by the association as to lot owners in violation or breach of the Declaration, the Rules and Regulations; and WHEREAS, Article 7.2 (a) of the Declaration requires that each owner shall maintain the lead sidewalk, driveway apron and utility laterals serving each owner’s lot, even if located on Common Area. Each owner shall provide snow removal for any sidewalks located adjacent to such Owner’s lot, and in accordance with local ordinances; and

WHEREAS, Loudoun County ordinance 1022.01 (a) requires that every occupant, owner or other person in charge of any property in the County which has a sidewalk or a footway of stone, brick gravel, cinder, wood or other substance when such walk is publicly owned or maintained, and is adjoining and touching the property in front, rear or either side thereof, shall have all snow and ice, and any combination thereof, removed from such sidewalk or footway; and

WHEREAS, for the benefit and protection of the Association's lot owners and residents, the Board deems it desirable to formally adopt a policy resolution to ensure that all lot owners and residents remove snow and ice from all sidewalks and driveway aprons adjacent to the lot in a timely manner.

pg. 2 
 
NOW, THEREFORE, BE IT RESOLVED THAT:

I.
Standards for Snow and Ice Removal Sidewalks and driveway aprons adjacent to the Lot shall be cleared of ice and snow. Lot Owners and residents are responsible for snow and ice removal within Twenty-four (24) hours after the snow/ice has stopped falling or before local schools resume, whichever comes first. Removal may include shoveling, application of ice melt products and other tasks, as required to properly remove snow and ice from sidewalks and driveway aprons adjacent to the lot. Only non-corrosive, environmentally-friendly material shall be used. The use of salt products on concrete surfaces is strictly prohibited. The Covenants Committee and /or Board of Directors shall use it’s sole discretion in determining said conditions.

II.
Enforcement A. Notice on Door The Notice shall describe the violating condition and state that if the Lot Owner fails to correct the violation within forty-eight (48) hours of the date stated on the Notice or before local schools resume, whichever comes first the Association intends to enter the Lot to correct the violating condition at the expense of the Lot Owner and the Lot owner shall be assessed the costs of performing the corrective work (i.e., shoveling, application of ice melt products, etc.). The Notice shall further state that the Lot Owner may be assessed additional charges as may be allowed by law including violation charges currently authorized by the Act. (If the Owner does not occupy the Lot, The Association shall mail the Notice to the address of the Lot Owner as listed in the Association’s records.)

B. Hearing (Upon Request)
The Notice shall advise Lot Owners that they are entitled to a hearing regarding the cost of corrective action. Lot Owners who desire a hearing shall submit a written request to the Covenants Department.
Upon receipt of a request for a hearing, the Covenants Committee shall set a hearing date, time and send the Lot Owner a Notice of Hearing not less than fourteen (14) days from the date of the hearing, by hand delivery or certified mail, return receipt requested. (If the Owner does not occupy the Lot, The Association shall mail the Notice to the address of the Lot Owner as listed in the Association’s records.)
Hearings regarding compliance with this Resolution shall be conducted to ensure that the Lot Owner has an opportunity to be heard regarding any assessment of charges relating to corrective action taken.
Lot Owners may be represented by counsel at the hearing.

C. Corrective Action If the Lot Owner does not cure the violation as requested in the Notice by the deadline set forth therein, the Association (or its authorized agents or contractors) may enter the lot and cure the violation at the expense of the Lot Owner. The Lot Owner shall be assessed all the costs of any corrective action and may be assessed additional charges in the amounts permitted under the Act, as amended and may be collected by the Association in the same manner as all other Association assessments and all privileges afforded a member in good standing will be revoked.

D. Repeat Offenders If the Lot Owner is found to be in violation for the lack of snow and ice removal a second time within the same calendar year and/or winter storm season, the Lot Owner shall be assessed all the costs of any corrective action and will be assessed additional charges in the amounts permitted under the Act, as amended and may be collected by the Association in the same manner as all other Association assessments and all privileges afforded a member in good standing may be revoked.

pg. 3 
 
E. Failure or Refusal to Accept Delivery Failure or refusal to accept delivery of any Association notice shall not defeat these notice requirements, but shall be considered acceptance of such notice.

F. Photographs Prior to the Association taking corrective action, the management staff, or other authorized person, may take pictures of the violating condition for the Lot Owner’s file.

G. Other Actions i.
This resolution shall not be construed to prevent the Association from immediately abating violations on Lots when the condition on the Lot constitutes an emergency and requires immediate action, as contemplated by Article 12 Section 12.1(i) of the Declaration or as otherwise required or justified by law. An emergency shall include, but not be limited to, any condition on a Lot which threatens the health or safety of any person, any Lot or Common Area.

ii.
This resolution shall not be interpreted to require a hearing or to prevent the Association from exercising any other remedies authorized or available under the Act, the Governing Documents, or by law and shall not constitute an election of remedies.

pg. 4 
 
SOUTH RIDING PROPRIETARY
RESOLUTION ACTION RECORD

Resolution Type: Regulatory #2014-1 Pertaining to: Procedures and Standards for Snow and Ice Removal

Duly adopted at a meeting of the Board of Directors held July 8, 2014

Motion by:
Seconded by:

VOTE
YES
NO

ABSTAIN
ABSENT
Mr. Turner Mr. Salmon Mr. Fisher Mr. Lange Mr. Smith Ms. Walker Ms. LaClare

ATTEST:
____________________________
_________________
 Kevin Turner, President

Date

FILE:
Book of Minutes-2014 Book of Resolutions: Book No. _______ Page No. _______

Resolution effective date: __________________

SOUTH RIDING PROPRIETARY
REGULATORY RESOLUTION 2008-1 Amended June 2014 Procedures and Standards for Yard and Lawn Maintenance WHEREAS, Article 4, Section 4.1 (4) of the Bylaws empowers the Board to adopt and amend reasonable rules and regulations not inconsistent with the Association Documents; and WHEREAS, Article 9, Sections 9.1 (a) and (b)(l) of the Declaration requires the Board to establish a Covenants Committee ("Committee") and that said Committee shall regulate the external design, signage, appearance, use and up keep of lots in the Association; and WHEREAS, Section 55-515 of the Virginia Property Owners' Association Act, Code of Virginia (1950, as amended) (the "Act") requires that all lot owners (hereinafter, "Lot Owner" or "Member) and all those entitled to occupy shall comply with all lawful provisions of the Act and of the Declaration; and WHERAS, Article 12, Section 12. l (f) of the Declaration provides that the violation of any of the Rules and Regulations adopted by the Board of Directors or the breach of any other provision of the Association Documents shall give the Board of Directors the right to enter the portion of the Property (excluding the dwelling) pursuant to Section 3.3, on which, or as to which such violation or breach exists and summarily to abate and remove, at the expense of the defaulting Owner, any structure, thing or condition that may exist therein contrary to the intent and meaning of the provisions of the Association Documents or the Rules and Regulations, and the Board shall not thereby be deemed guilty of trespass; and WHEREAS, Section 5 5-513 B of the Act and Article 12, Section 12. l (i) of the Declaration requires that certain due process rights be observed in connection with enforcement action taken by the association as to lot owners in violation or breach of the Declaration, the Rules and Regulations; and WHEREAS, for the benefit and protection of the Association's lot owners and residents, the Board deems it desirable to formally adopt a policy resolution to ensure that all lot owners maintain their yards and lawns in a neat and orderly condition.
NOW, THEREFORE, BE IT RESOLVED THAT:
I.
Standards for Lawns and Yards A. Neat Appearance No unsightly conditions shall be permitted upon the Lot. The Covenants Committee and/or Board of Directors shall use its sole discretion in determining said conditions.
B. Lawn and Grass Lot Owners and residents shall ensure that all grass on their Lots is regularly mowed so as not to exceed six ( 6) inches. Driveways and sidewalks shall be swept clear of grass clippings. Lot Owners and residents are responsible for maintaining the health and good appearance of the lawn on their Lots, which may include seeding, watering (according to county restrictions that may be in effect), weed removal, edging and other tasks, as required to properly maintain lawns. The Covenants Committee and
/or Board of Directors shall use it sole discretion in determining said conditions.
pg. 1

C. Weeding and Pruning Lot Owners and residents shall keep their lots free of weeds, leaves and overgrown or unsightly shrubbery or other plant growth. Lot Owners and residents shall undertake any weeding and mulching of planted beds, removal of leaves from lots and planted beds, and pruning and shaping of shrubbery and trees which is necessary so as to keep a proper, neat and clean appearance of the Lot. Lot Owners and residents shall remove any and all dead plants and shrubs from their Lots. However, no trees with a diameter of more than four (4) inches shall be removed without the express written authorization of the Covenants Committee. The Covenants Committee and /or Board of Directors shall use it sole discretion in determining said conditions.
D. Trash and Refuse Lot Owners and residents shall maintain their Lots to be free from all litter, trash, or other debris. It is the responsibility of the Lot Owner or Resident to ascertain the trash collection requirements for any item they wish to discard, including used appliances and other items which require special pickup or removal, and to ensure that such item is promptly collected by the appropriate service. Please contact the Association trash contractor listed on the South Riding website for information regarding a bulk pickup.
II.
Enforcement A. Warning Notices 1.
First Warning Notice The Covenants Committee or other agent of the Association shall notify the Lot Owner or resident of any condition on the Lot which constitutes a violation of the standards set forth herein by: 1) first class mail, 2) hand deliver or posting upon the door of the Lot, a First Warning Notice, requiring compliance with seven (7) days of the date stated on the Notice. (If the Owner does not occupy the Lot, The Association shall mail the Notice to the address of the Lot Owner as listed in the Association's records.)
11.
Second Warning Notice The Second Warning Notice shall describe the violating condition and state that if the Lot Owner fails to correct the violation within seven (7) days of the date stated on the Notice, the Association may correct the condition at the expense of the Lot Owner and the Lot owner shall be assessed the costs of performing the corrective work (i.e., mowing of the lawn, removal of the weeds or offending shrubbery, etc.). The Second Warning Notice shall further state that the Lot Owner may be assessed additional charges as may be allowed by law including violation charges currently authorized by the Act. (If the Owner does not occupy the Lot, The Association shall mail the Notice to the address of the Lot Owner as listed in the Association's records.) m.
Final Notice on Door If the Association plans to undertake corrective action on the Lot, a Final Notice stating intent to enter the Lot and describe the corrective action to be taken, shall be placed on the front door of the Lot as least one (1) day prior to the day corrective action is scheduled to take place.
B. Hearing (Upon Request)
The Second Warning Notice shall advise Lot Owners that they are entitled to a hearing regarding the violation. Lot Owners who desire a hearing shall submit a written request for a hearing to the Covenants Department within seven (7) days of the date of the letter. Upon receipt of a request for a hearing, the Covenants Committee shall set a hearing date, time and send the Lot Owner a Notice of Hearing not less than fourteen ( 14) days from the date of the hearing, by hand delivery or certified mail, return pg.2

receipt requested. (If the Owner does not occupy the Lot, The Association shall mail the Notice to the address of the Lot Owner as listed in the Association's records. )_Hearings regarding compliance with this Resolution shall be conducted to ensure that the Lot Owner has an opportunity to be heard regarding any assessment of charges, corrective action to be taken or alleged violation of this Resolution. Lot Owners may be represented by counsel at the hearing.
C. Corrective Action If the Lot Owner does not cure the violation as requested in the Second Warning Notice by the deadline set forth therein, or if the Lot Owner does not properly request a hearing in writing prior to said deadline, the Association ( or its authorized agents or contractors) may enter the lot and cure the violation at the expense of the Lot Owner. The Lot Owner shall be assessed all the costs of any corrective action and may be assessed additional charges in the amounts permitted under the Act, as amended and may be collected by the Association in the same manner as all other Association assessments and all privileges afforded a member in good standing will be revoked.
D. Repeat Offenders If the Lot Owner is found to be in violation for the lack of lawn and yard maintenance a second time within the same calendar year, the Association, at its discretion, shall forgo the First Warning notice and instead send the Second Warning Notice as a first contact with an alleged violator. The Lot Owner shall be assessed all the costs of any corrective action and will be assessed additional charges in the amounts permitted under the Act, as amended and may be collected by the Association in the same manner as all other Association assessments and all privileges afforded a member in good standing will be revoked ..
E. Failure or Refusal to Accept Delivery Failure or refusal to accept delivery of any Association notice shall not defeat these notice requirements, but shall be considered acceptance of such notice.
F. Photographs Prior to the Association taking corrective action, the management staff, or other authorized person, may take pictures of the violating condition for the Lot Owner's file.
G. Other Actions i.
This resolution shall not be construed to prevent the Association from immediately abating violations on Lots when the condition on the Lot constitutes and emergency and requires immediate action, as contemplated by Article 12 Section 12.l(i) of the Declaration or as otherwise required or justified by law.
An emergency shall include, but not be limited to, any condition on a Lot which threatens the health or safety of any person, any Lot or Common Area.
ii.
This resolution shall not be interpreted to require a hearing if a hearing is not requested or to prevent the Association from exercising any other remedies authorized or available under the Act, the Governing Documents, or by law and shall not constitute an election of remedies.
pg.3

SOUTH RIDING PROPRIETARY
RESOLUTION ACTION RECORD
Resolution Type: Regulatory #2008-1 Amended June 2014 Pertaining to: Procedures and Standards for Yard and Lawn Maintenance Duly adopted at a meeting of the Board of Directors held June 5, 2014 Motion by:
Seconded by:
VOTE
YES
NO
ABSTAIN
Mr. Turner X
Mr. Salmon L
Mr. Fisher M
Mr. Lange 1'
Mr. Smith
"i Ms. Walker 1'
Ms. LaClare N
ATIES(r Presid nt Date FILE:
Book ofMinutes-2014 Book of Resolutions: Book No. ___ Page No. __ _
Resolution effective date:-::.0\'-I I ., ')..O \ L\
ABSENT pg.4